Purchasing Assistant

Job Summary

We are looking for a proactive and detail-oriented Purchasing Assistant to support our procurement operations in the heavy machinery industry. The successful candidate will be responsible for sourcing suppliers, obtaining quotations, processing purchase orders, coordinating deliveries, and ensuring the timely procurement of spare parts, materials, and services to support the Company's daily operations.

Tasks & responsibilities

• Source suppliers and obtain quotations for spare parts, materials, and purchasing requirements.
• Compare supplier quotations based on price, quality, delivery lead time, and overall value.
• Prepare, issue, and follow up on Purchase Orders (POs).
• Liaise with suppliers to ensure timely delivery and resolve delivery-related issues.
• Coordinate with warehouse and internal departments on purchasing requirements and order status.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate purchasing records, supplier information, invoices, and related documentation.
• Update purchasing transactions and supplier data in the AutoCount system.
• Build and maintain good relationships with suppliers.
• Assist in supplier performance evaluation and procurement reporting.
• Perform other purchasing and administrative duties assigned by the superior.

Qualifications & experience

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, Logistics, or a related discipline.
• Minimum 1–2 years of relevant purchasing or procurement experience.
• Fresh graduates with a strong interest in purchasing are encouraged to apply.
• Knowledge of purchasing procedures, quotation comparison, and supplier sourcing.
• Experience in inventory control and stock replenishment is an advantage.
• Proficient in Microsoft Office, especially Microsoft Excel (VLOOKUP, Pivot Tables and Formulas)
• Experience using AutoCount / ERP system is an added advantage.
• Basic knowledge of spare parts or engineering products will be an added advantage.
• Good negotiation, communication, and interpersonal skills.
• Responsible, well-organised, and able to work independently with minimal supervision.
• Ability to prioritize multiple tasks, meet deadlines and work under pressure.

Why Join Us?

Be part of a supportive team and enjoy opportunities for growth in a dynamic work environment.

Benefits

• Competitive salary
• 5 working days in a week
• Free Parking
• Medical & Insurance Provided
• Career growth