Purchasing Assistant

NOW HIRING: PURCHASING ASSISTANT

JOB SUMMARY

The Purchasing Assistant supports the Purchasing Department in coordinating procurement activities, sourcing suppliers, requesting quotations, preparing purchase orders, and monitoring deliveries. The position ensures that materials, equipment, spare parts, vessel supplies, and office requirements are purchased on time, at competitive prices, and in accordance with company policies and procedures.

KEY RESPONSIBILITIES

1. Purchasing and Procurement

• Assist in processing Purchase Requests (PRs) and Purchase Orders (POs).
• Request and collect quotations from suppliers for price comparison and evaluation.
• Prepare canvass sheets and comparative quotation reports.
• Coordinate with suppliers regarding pricing, availability, payment terms, and delivery schedules.
• Assist in sourcing materials, equipment, spare parts, and supplies required for vessel operations and office use.

2. Supplier Coordination

• Maintain an updated supplier database and contact directory.
• Follow up on pending quotations, purchase orders, and deliveries.
• Coordinate with suppliers to ensure timely delivery of requested items.
• Assist in evaluating supplier performance based on price, quality, and delivery reliability.

3. Documentation and Monitoring

• Maintain organized purchasing records, including PRs, quotations, POs, invoices, and delivery receipts.
• Monitor the status of purchase requests and outstanding purchase orders.
• Prepare purchasing reports, including PR monitoring, PO status, and procurement expenses.
• Ensure that all procurement transactions are properly documented and approved.

4. Inventory and Delivery Coordination

• Coordinate with the requesting department and warehouse or receiving personnel to confirm the receipt of purchased items.
• Verify delivered items against approved purchase orders and delivery documents.
• Assist in monitoring stock levels of office supplies, maintenance materials, and other frequently used items.
• Immediately report discrepancies, delays, or issues concerning deliveries.

5. Administrative Support

• Ensure compliance with company purchasing policies and approval procedures.
• Coordinate with Finance and Accounting regarding supplier invoices and payment documentation.
• Perform other purchasing and administrative duties as assigned by the immediate supervisor.

QUALIFICATIONS

• Graduate of a Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or any related course.
• At least 1–2 years of experience in purchasing, procurement, or administrative work is an advantage.
• Fresh graduates with relevant internship experience may also be considered.
• Knowledge of purchasing procedures, supplier canvassing, and purchase order processing is preferred.
• Proficient in Microsoft Excel, Word, and other office applications.
• Good communication, negotiation, and coordination skills.
• Highly organized, detail-oriented, and capable of handling multiple tasks.
• Honest, responsible, proactive, and able to work under pressure.
• Willing to coordinate with vessel operations, technical personnel, and suppliers when necessary.

PREFERRED QUALIFICATIONS

• Experience in a shipping, maritime, logistics, construction, or industrial company.
• Familiarity with marine spare parts, technical supplies, vessel provisions, and maintenance materials.
• Knowledge of supplier accreditation and procurement documentation.

Join our team and be part of our commitment to efficient procurement and reliable maritime operations!

Pay: Php21,000.00 - Php23,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person