Purchasing Assistant

Job Description – Purchase Executive

Company: Envipro Engineering Pvt. Ltd.

Department: Purchase / Procurement

Position: Purchase Executive

Experience: 1–2 Years

Location: Pune

Job Responsibilities

1. Handle day-to-day purchasing activities for engineering and fabrication projects.
2. Identify suppliers and obtain quotations for raw materials, bought-out components and other project requirements.
3. Prepare technical and commercial comparison statements for received quotations.
4. Negotiate with vendors for competitive pricing, delivery schedules and payment terms.
5. Prepare and issue Purchase Orders (POs) as per approved requirements.
6. Follow up with suppliers for timely delivery of materials.
7. Coordinate with engineering, production, quality and stores departments for material requirements.
8. Maintain purchase records, vendor details, quotations and order tracking reports.
9. Ensure materials are procured as per required specifications, quantities and project schedules.
10. Coordinate with vendors for material inspection, test certificates and necessary documentation.
11. Resolve issues related to delayed deliveries, material shortages and quality concerns.
12. Coordinate with the accounts department for supplier invoices and payment follow-ups.
13. Develop new vendors and maintain good relationships with existing suppliers.
14. Monitor pending Purchase Orders and provide regular updates on procurement status.
15. Assist in reducing procurement costs and improving purchasing efficiency.

Required Skills & Qualifications

• Education: Diploma / BCOM / DBM any relevant graduate qualification.
• Experience: Minimum 1 year in purchasing or procurement, preferably in an engineering or manufacturing company.
• Basic knowledge of industrial raw materials, fabrication components and bought-out items.
• Good communication and vendor negotiation skills.
• Proficiency in MS Excel, MS Word and email communication.
• Ability to prepare quotation comparisons and Purchase Orders.
• Good follow-up, coordination and organizational skills.
• Basic understanding of GST, invoices and commercial purchase terms.
• Ability to handle multiple purchase requirements and work within deadlines.

Key Performance Indicators (KPIs)

• Timely procurement of materials.
• Cost-effective purchasing and vendor negotiations.
• On-time delivery from suppliers.
• Accuracy of Purchase Orders and procurement documentation.
• Effective vendor coordination and follow-ups.
• Reduction in procurement delays.

Reporting To: Purchase Manager / Procurement Head