Purchasing Assistant

Key Responsibilities

A. Purchasing / Procurement

• Process purchase requests from various departments and create purchase orders following company approval workflows.
• Conduct market and vendor research to identify suppliers and evaluate offers based on cost, quality, and reliability.
• Negotiate prices, delivery terms, and contract agreements to ensure favorable conditions.
• Monitor order status and liaise with vendors to confirm delivery dates or resolve issues.
• Maintain purchasing records, contracts, invoices, and supplier information in internal systems.

B. Inventory Management & Control

• Monitor stock levels and reorder points; prepare purchase orders when inventory falls below thresholds.
• Conduct regular physical or cycle inventory counts and reconcile records with inventory systems.
• Identify and report slow-moving, near-expiry, or non-moving stock and coordinate disposition or move-out actions.
• Ensure inventory handling complies with company policies and applicable regulations (e.g., FIFO, FEFO).

Qualifications & Skills Requirements:

Education: Bachelor's degree in Business, Supply Chain, Logistics, Accounting, or related field preferred; a diploma or associate level may be acceptable for some role:

Experience: at least 1 year in purchasing, inventory, or procurement roles; experience in F&B or similar industries is advantageous.

Technical Skills: Proficient in Microsoft Office (Excel, Spreadsheet, Word, PPT)

Core Competencies: Strong organizational attention to detail, analytical skills, communication, negotiation, and multitasking abilities

Preferred Traits: Resourceful, proactive, adaptable, and capable of handling fast-paced environments with minimal supervision.

Working Conditions

• Office-based role with regular interaction with suppliers and internal departments.
• May be required to do supplier visits or assist in warehouse/stockroom coordination.
• Standard working hours; occasional overtime may be required during urgent procurement needs.
• 6 Working Days, 1 Rest day
• Willing to work in Quezon City

Job Type: Full-time

Work Location: In person