PURCHASING ASSISTANT - DISTRIBUTION

Overview

Shelby Supply is a growing family owned and operated business seeking an experienced, highly motivated person specializing in Purchasing and Distribution! This energetic role offers an exciting opportunity to assist in essential office operations, procurement processes, coordinate distribution activities, and support team management. You will play a vital part in ensuring smooth daily operations, fostering vendor relationships, and maintaining organizational efficiency. We are looking for a proactive, detail-oriented professional who thrives in a fast­paced environment and is passionate about delivering exceptional administrative support.

Responsibilities

• Assist in managing office purchasing activities, including vendor servicing, negotiations, and order processing using accounting and financial software such as QuickBooks.
• Coordinate distribution logistics to ensure timely delivery of supplies and materials across departments or locations.
• Oversee inventory management, including filing, record keeping, and tracking stock levels through spreadsheets and bookkeeping systems.
• Work together with members of management to ensure productivity and efficiency.
• Coordinate administrative tasks like calendar management, multi-line phone systems, and office organization to optimize workflow.
• Manage vendor relationships by evaluating performance, negotiating terms, and ensuring compliance with company policies.
• Facilitate communication with clients and internal teams via email, phone etiquette, and face-to-face interactions to ensure excellent customer service.
• Maintain office supplies inventory and ensure all equipment is functioning properly to support daily operations.

Experience

• Proven experience in administrative or office in a professional setting.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and advanced spreadsheet skills.
• Experience working with ERP software such as QuickBooks or similar with familiarity in quotations, purchase orders, packing slips, invoicing, inventory management.
• Prior office experience involving vendor management, scheduling management, and handling confidential information.
• Strong organizational skills with the ability to multitask effectively in a busy environment while maintaining attention to detail.
• Excellent communication skills-both verbal and written-and the ability to foster positive relationships with vendors, clients, and team members.
• Knowledge of event planning logistics and experience managing multi-faceted projects within an office setting are desirable assets.

Pay based upon experience.

Pay: $25.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person