Purchasing Assistant (Part-Time)

Job Title: Purchasing Assistant (Part-Time)

Location: Phoenix, AZ (On-Site)
Hours: Part-Time (Approx. 20–25 hours per week)
Schedule Flexibility: Office hours are Monday – Friday, 7:00 AM – 4:00 PM. We offer highly flexible in/out times given a set weekly schedule—perfect for a college/university student working around class schedules, or a parent looking for work during school hours!
Benefits: Major holidays are included as Paid Time Off (PTO).
Compensation: $20.00 – $24.00 / hour (Depending on experience)

Position Overview

We are seeking a detail-oriented, analytical, and highly organized Purchasing Assistant to manage the critical lifecycle of our product workflows. In this multi-faceted role, you will bridge the gap between our supply chain, inventory tracking, and daily financial records. You will oversee regular domestic inventory reorder points, execute weekly international purchasing, handle logistics paperwork, and keep our QuickBooks database clean and accurate.

If you are a wizard with Microsoft Excel, possess excellent math skills, and approach your workday with a highly collaborative, positive attitude, we want you on our team!

Daily & Weekly Responsibilities

• Procurement & Inventory Math: Monitor inventory levels daily and calculate specific domestic reorder thresholds to prevent stockouts. Oversee broader international purchasing logistics on a weekly schedule.
• QuickBooks Management: Process daily order entries, receive physical inventory into QuickBooks Desktop, and manage Accounts Receivable (AR) billing.
• Logistics Support: Complete and organize essential logistics tracking, including matching receiving tickets to purchase orders and prepping outgoing shipping paperwork.
• Office Communication: Utilize Outlook, Word, and specialized spreadsheets to correspond professionally with vendors, carriers, and internal team members.

Required Skills & Experience

• Software Proficiency: Strong working familiarity with QuickBooks Desktop and the core Microsoft Office Suite (Word, Outlook, Office).
• Excel Pro: Advanced ability to comfortably navigate, update, and build clean Excel forms, formulas, and worksheets.
• Mathematical Mindset: Comfortable using quick arithmetic and logistical logic to calculate inventory limits, order sizes, and financial balances.
• Professional Writing: Proficient, clear communication style for corresponding with domestic and international business partners.
• Culture Fit: A positive, team-oriented attitude with a professional demeanor and a drive to meet collective company goals.

Physical Requirements

• None: This is a strictly sedentary desk/clerical position. No heavy lifting or physical receiving dock labor is required.