G
GOLDEN PRINCE HOTEL & SUITES
Purchasing Associate
Skills
Compliance
2 months ago
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Important information
Contract type:
Permanent
Location:
Cebu City, 6000 Cebu, Philippines
Work mode:
Onsite
Published on:
25 August 2026
What they need
- Process approved Purchase Requisitions (PRs) and prepare Purchase Orders (POs) in accordance with established procurement policies and procedures.
- Source, evaluate, and negotiate with accredited suppliers to obtain the best value in terms of price, quality, delivery, and service.
- Obtain quotations from multiple suppliers and prepare comparative canvass reports for management review and approval.
- Coordinate with requesting departments to clarify purchase specifications, quantities, and delivery requirements.
- Monitor the status of purchase orders and follow up with suppliers to ensure on-time delivery.
- Coordinate with the Receiving Section and end-user departments to verify that delivered items comply with purchase specifications, quality standards, and quantities ordered.
- Assist in maintaining adequate inventory levels by coordinating procurement schedules based on operational requirements.
- Maintain an updated database of accredited suppliers, product catalogs, and price lists.
- Build and maintain professional relationships with suppliers while ensuring fair and transparent procurement practices.
- Prepare and maintain complete purchasing records, contracts, quotations, and procurement documentation for audit and reference purposes.
- Monitor market price trends and recommend cost-saving initiatives without compromising product quality.
- Coordinate with the Accounting and Finance Department regarding supplier billing, payment documentation, and reconciliation of purchase transactions.
- Ensure compliance with company procurement policies, internal controls, hotel standards, and applicable Philippine laws and regulations.
- Assist during inventory counts, audits, and supplier evaluations as required.
- Report supply issues, delivery delays, or quality concerns to the Purchasing Officer or Purchasing Manager and recommend appropriate corrective actions.
- Maintain confidentiality of pricing, supplier agreements, and procurement-related information.
- Perform other purchasing and administrative duties as may be assigned by the Purchasing Officer, Purchasing Manager, or Management.
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