Purchasing Associate

The Purchasing Associate is responsible for supporting the procurement process by verifying purchase requests, sourcing suppliers, processing purchase orders, facilitating supplier payments, and coordinating delivery requirements. This position helps ensure that materials and supplies are acquired at competitive terms and delivered on time to support uninterrupted business operations.

• Review purchase requests for completeness of specifications, quantities, dimensions, supporting details, and alignment with operational or project requirements
• Coordinate clarification of incomplete or inaccurate purchase requests with requesting departments
• Conduct supplier canvassing, obtain quotations, and negotiate pricing, payment terms, and procurement conditions
• Prepare canvass summaries, supporting documents, and purchase orders for approved procurements
• Prepare and process supplier payment requests, supporting documents, banking details, and payment information
• Provide proof of payment to suppliers to facilitate order release and fulfillment
• Monitor supplier order readiness and fulfillment status
• Coordinate pick-up, delivery schedules, and site delivery requirements with suppliers and internal teams

Job Qualifications:

• Bachelor’s Degree in Business or any related course
• At least 1 year of experience in Procurement
• Knowledge of procurement processes and supplier management
• Knowledge of construction materials, office supplies, and equipment specifications
• Proficient in spreadsheets and office productivity applications
• Strong attention to detail, organizational, and negotiation skills
• Ability to manage multiple tasks and meet tight deadlines