Purchasing Associate

Purchasing Associate

Location: Tampa, FL - on-site

Schedule: Full-time, Monday-Friday, 8:00 a.m.-5:00 p.m.

Reports to: Purchasing Manager

Compensation: $21-$24 per hour, based on relevant experience

Best-fit background: Purchasing, order management, inventory, building materials, or project-based operations

About Priano

Priano is a Tampa-based luxury design center serving homeowners, designers, builders, and trade professionals across flooring, cabinetry, countertops, appliances, plumbing, hardware, and other interior finishes. Our purchasing team connects sales, project management, warehouse, finance, and vendors so materials arrive accurately, on time, and at the right cost.

The Opportunity

We are looking for a hands-on Purchasing Associate who can run the daily purchasing workflow with accuracy and urgency. You will create and manage purchase orders, keep confirmations and ETAs current, resolve order exceptions, maintain purchasing data in NetSuite, and coordinate closely with our warehouse and project teams.

The strongest candidate will already have practical NetSuite experience in purchasing, inventory, order management, or distribution. This is an individual-contributor role with room to grow: the Purchasing Manager will own department strategy, major negotiations, and the improvement roadmap, while you provide the disciplined daily execution and reliable data that make those goals possible.

What You Will OwnDaily Purchasing & Material Readiness

• Purchase orders. Create, review, release, and send stock and special-order POs within established approval rules; confirm item, quantity, cost, freight, ship-to location, sidemark, need date, and vendor instructions before release.
• Vendor follow-up. Obtain and document acknowledgements, current ETAs, tracking, backorder status, substitutions, shortages, and delivery changes; escalate risks before they delay a job.
• Order accuracy. Compare vendor confirmations, quotes, and invoices against the PO and approved pricing; investigate quantity, cost, freight, surcharge, and term discrepancies.
• Returns and recoveries. Process damaged or incorrect materials, return authorizations, replacement orders, claims, and expected credits; follow each item through resolution.
• Cross-functional communication. Give sales, project managers, scheduling, finance, and warehouse teams clear, timely updates on material status, risks, decisions, and next actions.
• Pickups and deliveries. Coordinate vendor pickups, warehouse deliveries, direct-to-jobsite shipments, partial receipts, and special handling instructions as assigned.

NetSuite Purchasing Operations

• PO workflow. Work confidently with purchase orders connected to sales orders, special-order and stock purchasing, vendor communications, approvals, shipping holds, acknowledgements, and ETA updates.
• Vendor and item records. Create and maintain vendor records, item records, vendor item codes, purchasing descriptions, units, subsidiaries, preferred vendors, costs, classifications, and supporting files using established standards.
• Pricing data. Update assigned vendor pricing and purchasing fields, preserve internal IDs during spreadsheet-based updates, and attach dated price sheets or negotiated-pricing support to the correct record.
• Receiving and returns support. Research partial receipts, missing receiving, PO-to-receipt mismatches, damaged goods, return authorizations, and unresolved credit items in partnership with the warehouse and finance teams.
• Daily work queues. Use NetSuite dashboards, reminders, saved searches, and exception lists to manage POs awaiting acknowledgement, past-due ETAs, orders to receive, returns, damage reports, pricing exceptions, and open credits.
• System discipline. Enter notes, attachments, confirmations, dates, and status changes promptly so the team can rely on NetSuite as the source of truth.

Warehouse & Inventory Coordination

• Receiving partnership. Coordinate with warehouse staff to verify quantities, document shortages or damage, resolve receiving exceptions, and keep purchasing status aligned with what physically arrived.
• Inventory awareness. Check available stock and returns before ordering when required; help prevent duplicate buys, avoidable rush orders, and unnecessary freight.
• Replenishment support. Assist with stock counts, min/max reviews, reorder recommendations, and emergency-buy tracking for frequently used materials and consumables.
• Bilingual coordination. Communicate clearly and respectfully across office and warehouse teams; Spanish fluency is a strong plus for day-to-day coordination.

Support for Purchasing Improvement Goals

• Pricing governance. Help keep priority vendors and high-use products current, identify discontinued or do-not-use items, and document the source and effective date of pricing changes.
• Freight and landed cost. Capture freight, surcharge, shipment, and order-size data accurately so the Purchasing Manager can improve landed-cost estimates and vendor comparisons.
• Vendor performance. Provide clean data for supplier scorecards, including confirmations, delivery performance, shortages, damage, price accuracy, responsiveness, and credit resolution.
• Process improvement. Follow and help improve SOPs, checklists, escalation rules, dashboards, and training materials; identify repetitive work or recurring errors that could be prevented.
• Scalable growth. Support documentation and data cleanup needed for preferred-product programs, multiple locations, related companies, and future franchise purchasing processes.

What Success Looks Like

A successful Purchasing Associate creates control and visibility in the daily workflow. Within the first 90 days, we expect meaningful progress toward:

• Accurate POs released promptly and supported by clear vendor documentation.
• Consistent confirmation follow-up and current ETA/status information on assigned open orders.
• Material risks communicated before they become project delays or customer-facing surprises.
• Pricing, freight, quantity, receiving, and billing exceptions identified and routed quickly.
• Claims, returns, replacements, and credits tracked with a clear owner and next action.
• Reliable NetSuite records and independent ownership of the daily purchasing queue, with sound judgment about when to escalate.

What We Are Looking ForRequired

• At least 2 years of experience in purchasing, procurement support, order management, inventory, materials coordination, distribution, or a closely related role.
• Hands-on experience creating and tracking purchase orders and following vendor orders through confirmation, shipment, receipt, discrepancy resolution, return, or credit.
• Strong data-entry accuracy, organization, follow-through, and the ability to manage multiple time-sensitive priorities without losing details.
• Working Excel or spreadsheet skills, including sorting, filtering, comparing data, and maintaining structured trackers or update files.
• Clear written and verbal communication with vendors and internal teams.
• Ability to work full-time on-site in Tampa and to communicate proactively during business hours.
• High school diploma or equivalent. A college degree is not required.
• Legal authorization to work in the United States.

Strongly Preferred

• At least 1 year of hands-on NetSuite experience in purchasing, inventory, order management, receiving, vendor records, item records, or related workflows.
• Experience with flooring, tile, cabinetry, countertops, plumbing, appliances, hardware, construction materials, fabrication, distribution, or other project-based materials.
• Experience coordinating directly with a warehouse or receiving team.
• Professional working proficiency in Spanish and English.
• Experience with vendor price sheets, CSV-based item or price updates, PO/receipt/bill matching, returns, claims, or credit tracking.

Who Will Thrive Here

You are the person others rely on to determine what was ordered, whether it was confirmed, when it will arrive, what changed, who needs to know, and what happens next. You enjoy keeping details clean, communicating early, and preventing the same problem twice.

Compensation & Benefits

• $21-$24 per hour, based on relevant purchasing, NetSuite, industry, and warehouse-coordination experience.
• Health, dental, and vision insurance.
• Life insurance.
• Paid time off.
• Employee discounts.
• Opportunity to grow into broader purchasing analysis, vendor management, and process-improvement responsibilities as performance and business needs develop.

Priano is an equal opportunity employer. Employment is at will and subject to applicable Company policies and benefit-plan eligibility requirements.

Pay: $21.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person