Purchasing Associate

Job Overview

Universal Photonics, Long Island based world-leader in critical preparation materials, dedicated to advancement of surfacing and polishing technologies, is seeking a dynamic and detail-oriented Purchasing Associate. The qualified candidate will support the procurement team by managing day-to-day purchasing activities, maintaining supplier relationships, and ensuring timely delivery of goods and services. This role involves tracking orders, managing inventory levels, negotiating with suppliers, and ensuring cost efficiency while adhering to quality standards.

Essential Functions:

• Process purchase orders and requests for stocked materials, non-inventoried items and services.
• Ensure accurate documentation, monitor order statuses, and expedite shipments when necessary.
• Coordinate with suppliers to resolve issues, such as discrepancies or delays.
• Track inventory levels and maintain stock levels based on lead times, MOQs and anticipated demand.
• Collaborate with the Account Service and Manufacturing teams to prevent overstocking or shortages.
• Update purchase order due dates, item lead times, safety stock values, pricing and other relevant product data managed within ERP system.
• Provide product and order information as needed to inter-departmental personnel.
• Gather and provide information necessary to set up new vendors and part numbers.
• Maintain positive relationships with existing vendors and source new suppliers as needed.
• Assist in negotiating pricing, contracts, and terms.
• Ensure all purchases comply with company policies and industry regulations.
• Support audits by providing necessary documentation.

Requirements

• Associate’s or Bachelor’s degree in Business Administration.
• Minimum 2 years work in procurement, purchasing, or supply chain in an office-based environment.
• Strong organizational and communication skills required.
• Proficiency in MS Office (Outlook, Excel, Word).
• SAP experience or other ERP preferred.
• Analytical mindset with attention to detail a must.
• Office-based with occasional visits to suppliers and other facilities.

Join us as a Purchasing Associate to play a vital role in optimizing our supply chain operations! Your expertise will drive efficiency, cost savings, and supplier excellence—empowering our organization to meet its goals with confidence.

Pay: $25.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement

Education:

• Associate (Preferred)

Experience:

• Procurement: 2 years (Required)
• Purchasing: 2 years (Required)
• Supply chain: 2 years (Required)
• SAP: 2 years (Preferred)
• purchase orders: 3 years (Preferred)
• inventory: 2 years (Preferred)
• Attention to detail: 5 years (Required)

Work Location: In person