Purchasing Associate

About the role

This role involves processing purchase requests and converting approved requisitions into purchase orders in accordance with company policies, while coordinating with suppliers and internal departments to ensure efficient procurement operations.

Key responsibilities

• Process purchase requests and convert approved requisitions into purchase orders in accordance with company policies
• Coordinate with suppliers for quotations, pricing, availability, delivery schedules, and required documentation
• Conduct canvassing and price comparison to support cost-efficient purchasing decisions
• Monitor delivery commitments and follow up with suppliers to ensure timely arrival of materials, goods, and services
• Coordinate with requesting departments, warehouse, logistics, and finance to address purchasing concerns and ensure smooth transaction flow
• Maintain accurate records of purchase orders, supplier quotations, approvals, delivery status, and related procurement documents
• Assist in supplier accreditation, evaluation, and performance monitoring
• Support negotiation activities for pricing, payment terms, delivery lead time, and other commercial conditions
• Ensure compliance with internal approval matrix, purchasing policies, documentation requirements, and audit standards
• Assist in resolving issues related to delayed deliveries, price discrepancies, incomplete documents, and supplier concerns

About you

• Team collaboration and accountability
• High level of integrity and professionalism