PURCHASING ASSOCIATE

Job Function: Work with management to ensure the purchase and delivery of materials, and minor maintenance work.

Principle Duties & Responsibilities

• Maintenance and organization of supply warehouse as well as copy room storage area.

• Develop an organized filing system to track materials, deliveries, and vendor procurement contracts.

• Work with management staff to purchase consumable supplies for health, nutrition, education, and sanitation. To purchase supplies, furnishings, and equipment as identified by management.

• Complete purchase order requisitions as needed, track orders, and submit quarterly expense reports.

• Establishes, with approval from finance department, and maintains purchasing practices and procedures to ensure honest, fair, and ethical relationships with vendors.

• Responsible for exploring alternate opportunities for alternate suppliers and materials with the goal of achieving the best possible quality, reliability, prices, continuity and delivery.

• Ensures that purchasing and billing procedures are followed.

• Provide supervision to utility workers including, but not limited to, annual training, defensive driving training, evaluations, work assignments.

• Work with management staff to ensure that Work Requisitions are submitted (help desk), assigned, completed, and logged.

• Work with other administrative staff to complete special projects as needed.

• Other duties deemed by management staff.

Requirements

• High school Diploma with two (2) years prior experience working in an office setting.
• Knowledge of office equipment and machines, including computers.
• Ability to type reports and documents as necessary.
• Ensure that confidentiality is maintained at all times.
• Ability to maintain clerical records and prepare reports from varied statistical information.

Knowledge of Business English, Spelling, and typing procedures