Purchasing Associate

About the role

Provides operational and administrative support to the procurement team by intaking internal departmental orders, processing Purchase Requests (PR) to Purchase Orders (PO), liaising with local vendors across Cebu City for delivery follow-ups, maintaining procurement databases, and preparing tracking reports.

Key responsibilities

• Intake purchase requisitions from internal departments across Velez Group; log entries, generate POs, and maintain the central PR-to-PO tracking and timely monitoring of procurement data
• Prepare PO & PR reports, cost savings & avoidance including comparative cost analysis data
• Communicate regularly with local vendors and suppliers to clarify specs, request for quotation (RFQ), confirm order statuses, ETA / ETD, and follow up on pending deliveries
• Scout for additional potential vendors to obtain the best deal and competitive price prior to procurement
• Ensure all purchase orders (PO) are fully delivered with the correct specifications before submitting to AP for processing payment

About you

• Bachelor's Degree or Graduate of any 4-year Business course, with Education major in Mathematics
• 1–2 years of administrative, customer service, data entry, or order processing experience (preferably within procurement, purchasing, or supply chain support)
• Strong negotiation and communication skills
• Proficiency in data entry, database management, and MS Excel
• Detail-oriented
• Familiar with local Cebu City logistics, vendor locations, and commuting routes for field coordination