Purchasing Associate – Hotel Experience Required

We are looking for a Purchasing Associate with solid hotel experience to join our team. The ideal candidate will have hands-on experience in hotel purchasing and a strong understanding of procurement processes for food & beverage, housekeeping, engineering, and hotel operations.

Key Responsibilities

• Assist in the day-to-day purchasing activities of the hotel.
• Source and evaluate suppliers based on quality, price, availability, and service.
• Prepare and process purchase orders in accordance with hotel policies and approved requirements.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Obtain quotations and conduct price comparisons to achieve competitive pricing.
• Monitor inventory levels and coordinate with relevant departments regarding purchasing requirements.
• Verify delivered items against purchase orders, specifications, and approved quantities.
• Maintain accurate purchasing records, supplier information, and documentation.
• Coordinate closely with F&B, Kitchen, Housekeeping, Engineering, and other hotel departments to ensure operational requirements are met.
• Assist with supplier negotiations and maintain good vendor relationships.
• Monitor market prices and identify potential cost-saving opportunities.
• Ensure all purchases comply with hotel standards, policies, and approved budgets.
• Support monthly purchasing reports, inventory documentation, and other procurement-related tasks.

Qualifications & Requirements

• Hotel purchasing experience is REQUIRED.
• Candidates without previous hotel procurement/purchasing experience will not be considered.
• Minimum 1–2 years of experience in a hotel purchasing/procurement department preferred.
• Experience purchasing F&B supplies, OS&E, housekeeping supplies, engineering materials, and other hotel operational requirements is highly preferred.
• Knowledge of hotel purchasing procedures, supplier management, and inventory processes.
• Strong negotiation, communication, and organizational skills.
• Detail-oriented with good numerical and analytical abilities.
• Proficient in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.
• Able to work under pressure and meet deadlines in a fast-paced hotel environment.
• Honest, reliable, organized, and committed to maintaining confidentiality and purchasing controls.