Purchasing Card Coordinator

Position Information

Position Title

Purchasing Card Coordinator

Status

Full Time

Job Summary

• Assists in the daily administration of the University’s Purchasing Card (P-Card) Program.

• Supports the Purchasing Card Manager in ensuring compliance with university policies, State regulations, Federal Uniform Guidance, and sponsor requirements.

• Provides customer service and operational support to university cardholders and departmental Fiscal Representatives.

• Maintains accurate Purchasing Card records and documentation.

Essential Job Duties

• Assists with issuing Purchasing Cards and maintaining cardholder records.
• Coordinates required documentation before cards are activated.
• Assists with monitoring monthly Purchasing Card reconciliations to ensure timely submission.
• Reviews supporting documentation for completeness and compliance with university policies.
• Maintains records of missing receipts and processes Missing Receipt Affidavits.
• Serves as the primary contact for routine Purchasing Card questions
• Assists departments with transaction disputes and vendor inquiries.
• Maintains accurate electronic and physical Purchasing Card files.
• Assists with preparing monthly Purchasing Card rcpo11s and program metrics.
• Tracks delinquent reconciliations and communicates with departments regarding outstanding documentation.
• Assists with internal and external audits by gathering requested documentation.
• Assists with Purchasing Card orientation and annual refresher training for cardholders.
• Develops and distributes Purchasing Card communications, reminders, and policy updates.
• Provides support for university travel-related Purchasing Card transactions, including hotel accommodations, conference registrations, and other approved travel expenses.
• Assists in maintaining compliance with university purchasing policies and procedures.
• Performs other related duties as assigned.

Qualifications (Education, Experience and Specialized Training)

• Bachelor’s degree in business administration, Accounting, Finance, Public Administration, or a related field.

• Minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field.

• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.

• Experience working within a higher education environment is preferred.

• Experience using Workday, Banner, or similar ERP systems is preferred.

• Proficient in Microsoft Office Suite.

Physical Demands

Skills and Attributes

• Ability to perform accurately in a detail-oriented environment.

• Ability to review, reconcile, and analyze financial transactions.

• Strong organizational and time management skills.

• Ability to prioritize multiple assignments and meet established deadlines.

• Knowledge of purchasing, procurement, and Purchasing Card best practices.

• Ability to interpret and apply University policies and procedures.

• Strong analytical and problem-solving skills.

• Excellent customer service and interpersonal communication skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidential financial information.

• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

• Ability to work independently and collaboratively with faculty, staff, vendors, and 11nancial

institutions.

Posting Detail Information

Posting Number

Will this position required travel?

No

Will this position required night, weekend, and after hour work?

Sometimes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

08/20/2026

Close Date

11/30/2026

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings

https://tuskegee.peopleadmin.com/postings/3818