Purchasing Clerk

Job Responsibilities

• Assist in the sourcing and purchasing of materials, supplies and equipment required by the company.
• Prepare and process purchase orders (PO) accurately and on time.
• Communicate with suppliers to obtain quotations, confirm pricing, negotiate terms and follow up on delivery schedules.
• Maintain and update supplier records, price lists and product information.
• Monitor inventory levels and coordinate replenishment based on stock requirements.
• Work closely with warehouse and accounts departments to ensure smooth delivery and invoice processing.
• Verify and match supplier invoices with purchase orders and delivery orders.
• Assist in evaluating supplier performance and ensuring compliance with company standards.
• Handle any supply issues, delays or discrepancies and escalate when necessary.
• Maintain proper documentation and filing of all purchasing-related records.
• Perform any other duties assigned by the supervisor.

Job Requirements

• Minimum SPM / Diploma in Business Administration, Supply Chain, or related field.
• Fresh graduates or candidates with 1–2 years of purchasing experience are encouraged to apply.
• Basic understanding of purchasing procedures, supply chain and inventory control is an advantage.
• Good communication and negotiation skills.
• Able to work independently with strong attention to detail.
• Computer literate.
• Able to speak, read and write in Mandarin to effectively communicate with Mandarin-speaking clients.

Additional Skills (Optional)

• Knowledge in sourcing suppliers locally and internationally.
• Ability to handle multiple tasks and meet deadlines.
• Good organizational and record-keeping skills.