Purchasing Coordinator - Aman Tokyo

Location Overview
Join our team in Aman Tokyo. From the heights of the Otemachi Tower, Aman Tokyo tempers urban dynamism with a profound atmosphere of serenity. Inspired by Japanese design tradition, with ikebana displays, washi paper doors and engawa platforms, the vast lobby, ryokan-style rooms and Aman Spa are all among the city’s largest. 

Join our team in Aman Tokyo. From the heights of the Otemachi Tower, Aman Tokyo tempers urban dynamism with a profound atmosphere of serenity. Inspired by Japanese design tradition, with ikebana displays, washi paper doors and engawa platforms, the vast lobby, ryokan-style rooms and Aman Spa are all among the city’s largest.

Role

Under the direct supervision of Assistant Director of Finance, the Finance Coordinator-Receiving is responsible for the receiving function of food, beverage and all supply items which are delivered to the hotel, ensuring that all goods have been properly ordered and meet the prescribed quantity specifications set by the user departments and that all records are in compliance of internal control systems and in accordance to established hotel's policies and procedures.

Responsibilities

• Follow the proper receiving procedures set and ensure that all direct issue items are delivered to the kitchen and other departments in a timely manner.

• Inspect and verify that all goods received have been properly ordered and conform to the prescribed quantity as stated in the purchase order.

• Ensure that all goods received or rejected are properly documented.

• Update all daily receiving of goods in the system and maintain accurate records of all transactions.

• Ensure that all the receiving documents are properly filed.

• To maintain an adequate inventory level so that the products are not out of stock between the deliveries.

• Ensure there is no excessive orders in order to minimize investment in inventory.

• To keep accurate records of all transactions in the inventory items. Ensure that all incoming stock through purchases are properly added into the inventory and any outgoing stocks issued to departments are deducted from the inventory.

• Ensure that all issuing of store items are supported by a requisition form from user department. Update all store issues in the system accordingly.

• Arrange and number all items in the storeroom clearly and in a neat manner.

• Understand and have knowledge of the storeroom products so that it is possible to determine each product stock level.

• Ensure that the storeroom areas are maintained in a clean and hygienic state at all times.

Requirements

• verbal and written proficiency in Japanese and English
• Receiving/Storeroom knowledge
• Knowledge of hotel operations and systems
• minimum 1 year work experience in a similar position
• computer knowledge, ability to work long hours
• Able to follow procedures and ensure compliance

Benefits

At Aman Group, we believe that our colleagues are at the core of our success. We offer a competitive benefits including exciting international career opportunities in a company that is expanding rapidly. We prioritise and support your career journey, making you feel valued, included and at home.

• Aman Global Complimentary Night Programme.
• Discount on Food & Beverage Outlets and Aman Retail Boutique.
• Meals and coffee breaks during shifts.
• Club activities.
• Birthday Benefit (Food & Beverage outlet experience).
• Qualification acquisition support.

If you thrive in an ultra-luxury environment and are passionate about warm and personalised hospitality where every detail matters, we invite you to apply to join us on our journey.