Purchasing Coordinator

Company Description INDEX Holding is a national Emirati company established in 1928 and headquartered in Dubai, United Arab Emirates. The group operates through seven main subsidiaries covering textiles and tailoring, trading and investment, conferences and exhibitions, healthcare management, medical services, and media. Its diversified portfolio includes Abdul Salam Al Madani Textile Trading & Tailoring, INDEX Trading & Investment, INDEX Conferences and Exhibitions Organisation, Bigdot, INDEX Health Care Management, INDEX Medical Center, and INDEX Media. INDEX Holding offers a stable, long-established work environment with exposure to multiple industries and professional disciplines.

Job Purpose:

Purchasing Coordinator with experience in the printing industry to manage day-to-day purchasing activities and ensure printing materials and supplies are available on time.

The ideal candidate should have good knowledge of printing materials, be comfortable dealing with suppliers, and have strong coordination and negotiation skills.

Key Responsibilities:

• Coordinate the purchase of paper, printing materials, consumables and production supplies based on business and production requirements.
• Source and evaluate suppliers, request quotations and compare prices, quality and delivery timelines.
• Negotiate with suppliers to obtain competitive prices and suitable payment and delivery terms.
• Coordinate with the Production, Sales, Warehouse and Finance teams to understand requirements and ensure timely purchasing.
• Prepare and process purchase orders and maintain accurate purchasing records.
• Follow up with suppliers on orders, delivery schedules and any delays or shortages.
• Monitor stock levels of commonly used printing materials and coordinate timely replenishment.
• Check materials received against purchase orders and coordinate with the warehouse on any discrepancies.
• Maintain an updated supplier database and build good working relationships with vendors.
• Support cost control by identifying suitable suppliers and alternative materials where required.
• Ensure purchased materials meet the required specifications and quality standards.
• Maintain proper documentation for quotations, purchase orders, invoices and deliveries.
• Assist with resolving supplier-related issues, including quality, pricing and delivery concerns.

Requirements :

• 2–4 years of purchasing/procurement experience, preferably within the printing industry.
• Good understanding of printing materials, paper types, sizes, GSM and printing consumables.
• Experience dealing with local suppliers and obtaining quotations.
• Good negotiation and communication skills.
• Strong coordination and follow-up skills.
• Good knowledge of MS Office, particularly Excel.
• Ability to manage multiple purchase requirements and meet tight deadlines.
• Good command of English; Arabic would be an advantage.
• UAE experience is a must.