Purchasing Coordinator

Job Brief

Reviews all purchase requisitions and purchase orders. Fulfills Agency’s requirements for service efficiently. Coordinates the work of Purchasing and Mail room staff.

Shift Worked:

Monday - Friday 9:00AM - 5:00PM

Weekly Hours:

37.5

FLSA Status:

Non Exempt

Pay range:

$25.00 - $25.00

POSITION DUTIES:

• Assists and updates purchasing vendor lists, catalogue files to ensure cost effectiveness and quality of goods.
• In coordination with Procurement Specialist, develops and administers standardized procedures for requisitioning, ordering, receiving, and distribution of all supplies for the agency.
• Obtains quotes for certain products and services.
• Reviews requisitions for completeness, description, codes (billing & delivery), and assists managers with researching and selecting products as needed.
• Reviews purchase orders prior to being forwarded to the vendor.
• Coordinates with Accounts Payable for payment to vendors and resolved pricing issues and proof of delivery.
• Monitors requests and recurring problems.
• Assigns, prioritizes and reviews workflow.
• Reviews vendor costs, stability and resolves problems.
• Communicates with requisitioners and suppliers regarding delivery status of purchased merchandise and services.
• Sends follow-up memos to requisitioners and directors regarding past due invoices.
• Responds to all inquiries and solve problems regarding the Oracle Procurement Electronic System.
• Assists with training new staff using Oracle procurement system.

POSITION REQUIREMENTS:

• Minimum Associate Degree with five (5) years of experience in Purchasing Department.
• Knowledge of computerized purchasing/inventory systems.
• Computer literate in usage & training of Excel & Microsoft Word.
• Must be efficient, goal oriented, very organized with attention to detail, & be able to manage multiple projects.
• Performs all job responsibilities in full compliance with all applicable laws, rules, regulations, policies and procedures. Adheres to the agency’s corporate compliance program, including the code of business conduct, the NYS and Federal False Claims Acts, whistleblower protections and mandatory reporting. Completes corporate compliance training at least annually. Fully cooperates in all corporate compliance investigations and reviews.

COORDINATES:

• Two (2) - Purchasing Assistants
• One (1) - Mailroom staff