Purchasing Coordinator

Purchase Coordination

• Coordinate with internal departments for purchase requisitions and material requirements.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Ensure timely processing of purchase requests and orders.
• Follow up with vendors for order confirmation, dispatch, and delivery.

2. Vendor Management

• Coordinate with existing vendors for quotations, pricing, availability, and delivery schedules.
• Obtain and compare quotations from multiple vendors.
• Maintain vendor records, commercial documents, and contact details.
• Support the Purchase Manager in vendor evaluation and development.

3. Order & Delivery Tracking

• Monitor open Purchase Orders and ensure timely delivery of materials.
• Maintain an updated PO tracker / procurement status report .
• Coordinate with stores/logistics for receipt of materials.
• Escalate delays, shortages, quality issues, or discrepanci

4. Coordination with Internal Teams

• Coordinate with Finance for invoice/payment-related queries.
• Work closely with Stores, Production, Projects, Logistics, Accounts, and other departments.
• Clarify specifications, quantities, delivery requirements, and commercial terms with relevant stakeholders.

5. Cost & Process Support

• Assist in obtaining competitive quotations and identifying cost-saving opportunities.
• Support negotiations with vendors under the guidance of the Purchase Manager.
• Ensure purchases are made within approved budgets and company policies.