Purchasing Coordinator

Join Urban Solar

Urban Solar is the leading manufacturer of standalone solar energy systems and e-paper displays for bus stops in North America. Based in Victoria, BC, we are passionate about enhancing public safety, accessibility, and transit efficiency through innovative off-grid solutions.

Urban Solar was recently named the UVic Co-op and Career New Employer of the Year.

At Urban Solar, your work directly shapes public infrastructure at thousands of bus stops across North America. Our systems power safer bus stops, deliver real-time passenger information, and operate reliably in tough urban environments.

You’ll join a high-performance team that values clarity, ownership, and execution. We move quickly, think strategically, and hold ourselves to a high standard.

The Role

We're looking for a Purchasing Coordinator to handle the day-to-day buying that keeps our production running.

Our products are built by contract manufacturers in Canada and the U.S. and at our own facility in Bellingham, WA. They rely on us to supply the components that go into every system: LED drivers, circuit boards, cable assemblies, wire, batteries, solar panels, hardware, and signage. You'll make sure those parts are ordered, confirmed, and delivered to the right site on time, and that every order is accurate in our ERP.

This is a hands-on role on a small, collaborative team. You'll work alongside our order processing, logistics, and inventory team members, and everyone shares ownership of our Sage Intacct ERP. It's a great fit for someone who's organized, persistent with follow-ups, and enjoys building good working relationships with suppliers.

Key Responsibilities

Purchasing

• Issue purchase orders in the ERP (Sage Intacct) for components, cable assemblies, electronics, hardware, and supplies
• Request quotes, compare pricing and lead times, and confirm order acknowledgements
• Revise POs as pricing, quantities, dates, or ship-to details change
• Follow up on open orders and expedite anything at risk of delaying production
• Place catalogue and web orders with distributors

Supplying our production partners

• Arrange for materials to ship directly to contract manufacturers, Bellingham, or our Victoria office
• Coordinate component kits and consigned material for circuit board assemblers and other partners
• Buy parts for warranty replacements and urgent customer needs

Suppliers and records

• Keep supplier details, part pricing, and lead times up to date in the ERP
• Help onboard new suppliers, including arranging samples for quality review
• Answer questions from our inventory and finance team members about purchase orders, pricing, and supplier accounts

Planning support

• Turn material forecasts into timely purchase orders
• Flag shortages, long lead-time items, and supplier delays early so the plan can adjust
• Share supplier lead times and pricing changes that affect forecasts
• Keep open PO trackers current

Team support

• Work closely with our order processing lead, logistics coordinator, inventory lead, and Bellingham production team
• Keep purchasing records accurate
• Support Engineering with part questions, alternates, and samples for new products

Key Benefits

• Competitive salary commensurate with experience (Projected range of $55,000-$65,000)
• Annual profit-sharing bonuses
• Three weeks annual vacation to start
• Comprehensive medical and dental benefits
• Bi-weekly Flex Fridays
• $500 CAD annual health and fitness credit
• $1,000 CAD annual education credit
• Public transit/active commuting reimbursement
• High-quality snacks, coffee, and teas
• Team building events and meals

Location

This role will be in-person at our office located in Victoria, BC.

What You’ll Be Doing

Reporting to the Head of Operations, you'll be the go-to person for what's been ordered, when it's arriving, and where it's going. You'll be accountable for accurate POs, on-time component deliveries, and clean purchasing data in our ERP.

What We’re Looking For

• 1–3 years of experience in purchasing, procurement, or an operations support role
• Diploma or degree in supply chain, business, or a related field, or equivalent experience
• Experience with an ERP or purchasing system
• Strong Excel/Google Sheets skills and attention to detail
• Clear, friendly communication with suppliers
• Comfort managing many open orders at once and following up without being chased

Skills That Make You Stand Out

• Sage Intacct experience
• Experience buying electronic components, cable assemblies, or electrical supplies
• Experience in a manufacturing environment
• Familiarity with part numbers, BOMs, and lead-time planning
• Experience buying from international suppliers
• Experience using AI tools to speed up quoting, tracking, or documentation

How to Apply

If you're excited to help keep materials flowing to thousands of solar-powered transit amenities across North America, we'd love to hear from you.

Submit your resume and cover letter to [email protected]. Applications submitted through other channels will not be considered.

As an equal opportunity employer, Urban Solar celebrates diversity and welcomes applications from Indigenous persons, people of colour, individuals with disabilities, and those of diverse genders and sexual orientations. We strive to create a safe, inclusive, and supportive workplace that values innovation, creativity, and community impact.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Commuter benefits
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Profit sharing
• Vision care
• Wellness program

Work Location: In person