Purchasing Coordinator

Job Overview

We are seeking a highly organized, detail-oriented, and motivated Purchasing Coordinator to join our Supply Chain Department. This individual will coordinate the purchasing of new merchandise for stock inventory, ensuring smooth purchasing operations, timely follow-ups, and efficient inventory replenishment.

The ideal candidate is a proactive team player who learns quickly, manages multiple tasks effectively, and thrives in a fast-paced environment while meeting deadlines.

Key Responsibilities

• Purchasing & Order Management: Coordinate purchasing activities for new merchandise and stock inventory. Prepare, review, and issue purchase orders (POs) for merchandise, supplies, and raw materials as needed.
• Vendor & Supplier Relations: Maintain effective communication with vendors and suppliers, request and compare price quotations, negotiate pricing and terms when appropriate, and resolve shipping, delivery, or billing discrepancies.
• Order Tracking & Delivery Coordination: Monitor purchase orders from placement through delivery, track shipment and freight status, and follow up with suppliers and logistics partners to ensure timely delivery.
• Inventory & Demand Tracking: Monitor stock levels and inventory needs to support replenishment planning and maintain adequate stock availability.
• Returns & Replacements: Coordinate returns, exchanges, and replacements for damaged, defective, or obsolete merchandise.
• Cross-Department Coordination: Work closely with the Supply Chain Department and other internal teams to support purchasing activities, inventory planning, and merchandise availability.
• Documentation & Recordkeeping: Maintain accurate purchase orders, vendor information, pricing records, delivery updates, and other purchasing-related documentation.
• Multitasking & Deadline Management: Manage multiple purchasing tasks simultaneously, prioritize urgent requests, and ensure accuracy while meeting deadlines in a fast-paced environment.

Requirements

• Strong organizational, communication, and follow-up skills.

Preferred Experience

Experience in any of the following areas is highly desirable:

• Jewelry or fashion industry
• Purchasing or procurement
• Sales assistance or sales coordination
• Wholesale or retail operations
• E-commerce
• Account management
• Customer service
• Ability to multitask, prioritize responsibilities, and work under pressure.
• Quick learner with a proactive attitude and strong attention to detail.
• Excellent teamwork and problem-solving skills.
• Fluency in Chinese is a plus but not required.

Schedule:

• Monday to Friday

Education:

• Bachelor's degree (required)

Experience:

• At least 1 year of Purchasing experience (preferred)

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Norwalk, CT 06855 (Required)

Work Location: In person