Purchasing Coordinator

About NGY Group & Parriott Wood

NGY Group is a kitchen and bath supplier with showrooms in Southern California, the San Francisco Bay Area, and New Jersey. Our signature cabinet brand, Parriott Wood, offers more than 40 custom cabinetry lines and ready-to-assemble collections such as Shaker and Elegant Shaker, alongside 50+ quartz countertop designs, sinks, faucets, and hardware. As a supplier, we partner with contractors, builders, design professionals, and retailers, and we back every order with quality products, competitive pricing, a wide selection, and hands-on design and order support. Learn more at ngyusa.com.

Position Summary

NGY is hiring a Purchasing Coordinator for our Santa Ana location. This role keeps our Parriott Wood cabinets, stone, and kitchen and bath products in stock by ordering from vendors, tracking shipments, and keeping purchasing records accurate. You'll communicate with vendors in English and Mandarin, compare pricing, and work closely with our warehouse and sales teams so customers get what they need on time. This role offers room to grow for someone who wants to build a long-term career in purchasing and supply chain and take on more responsibility over time.

Key Responsibilities

• Monitor stock levels and identify purchasing needs based on sales and inventory data
• Place purchase orders with vendors and suppliers, and confirm pricing, quantities, and delivery dates
• Communicate with Mandarin-speaking vendors and suppliers by phone, email, and messaging
• Track orders and shipments, and follow up with suppliers to confirm or change orders and ensure on-time delivery
• Update the ERP system (e.g., Redant ERP) and internal records with order details, including dates, vendors, quantities, and discounts
• Research new vendors and track pricing trends in the market
• Evaluate vendor quotes, help negotiate better pricing, and prepare cost analyses
• Maintain organized records of purchase orders, invoices, and vendor agreements
• Coordinate with warehouse staff to make sure products arrive complete and in good condition, and help resolve damages or shortages
• Coordinate with sales and accounting teams on product availability, incoming stock, and invoice questions
• Coordinate with sales team to process transfer orders
• Coordinate with warehouse to process ARS items and inventory adjustment

Minimum Qualifications

• Fluent English and Mandarin communication skills (written and spoken)
• Microsoft Excel skills (formulas, lookups, sorting and filtering, basic reports)
• Strong organizational skills and attention to detail with numbers and records
• Ability to manage multiple orders, vendors, and deadlines at once
• Strong communication and follow-up skills

Preferred Qualifications

• 1+ year of experience as a Purchasing Coordinator, Purchasing Coordinator, or in a similar role
• Understanding of supply chain, import, or logistics processes
• Experience with ERP or purchasing software (e.g., Redant ERP, Procurify, SpendMap)
• Experience in kitchen and bath, building materials, distribution, or import/export
• Bachelor's degree in Logistics, Business Administration, or a related field

Physical Requirements

The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

• Sitting at a workstation and using a computer for extended periods
• Communicating with vendors, employees, and business partners by phone, email, and in person
• Operating computers, telephones, and other business equipment
• Occasionally moving through warehouse areas to check incoming products
• Occasionally lifting or moving product samples and paperwork

What Makes This Role Different

This role has real room to grow. You'll learn how products move from our vendors to our customers and play a direct part in keeping our showrooms and warehouse running. We're looking for someone who wants to build a long-term career here and take on more responsibility over time, not someone looking for a lateral move.

Posting Details

Work Schedule

Monday to Friday, 8-hour shift 8 AM to 5 PM

Job Type

Full-time

Pay

$20.00 – $24.00 per hour

Benefits

Health insurance; Paid holidays; Paid sick leave; Paid vacation

Education

Bachelor's (Preferred)

Experience

Purchasing: 1 year (Preferred); Microsoft Excel: 1 year (Preferred)

Language

English (Required); Mandarin (Required)

License/Certification

None

Work Location

In person, Santa Ana, CA

Background Check

Employment is contingent on successful completion of a background check, conducted after a conditional offer of employment. NGY Group will consider qualified applicants with arrest and conviction records in accordance with the California Fair Chance Act and applicable law.

Equal Employment Opportunity & Accommodation Statement

NGY Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by law. NGY Group provides reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position unless doing so would create an undue hardship.

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Purchasing: 1 year (Preferred)

Language:

• Mandarin (Required)

Work Location: In person