Purchasing Coordinator

We are looking for a detail-oriented and organized professional to manage marketing vendors, purchase orders, bills, invoices, and payment-related coordination. The role will involve close coordination with the Marketing and Accounts teams to ensure timely and accurate processing of vendor payments.

Key Responsibilities

Coordinate with various vendors and agencies for quotations, purchase orders, bills, invoices, and supporting documents.

Create and process Purchase Orders (POs) for vendors as per approved requirements.

Coordinate with internal teams for PO approvals and ensure timely issuance of POs to vendors.

Collect, verify, and maintain vendor bills and invoices related to marketing activities.

Coordinate with the Accounts team for timely processing of vendor invoices and payments.

Follow up with vendors for pending or corrected invoices and required documentation.

Ensure bills are submitted with the required approvals, POs, work orders, and supporting documents.

Maintain trackers for POs, vendor bills, invoices, payments, and outstanding items.

Reconcile vendor statements and coordinate with Accounts for resolving discrepancies.

Coordinate with the Marketing team and vendors regarding billing, PO, and payment-related queries.

Monitor pending POs and invoices and ensure timely closure.

Maintain proper documentation and records for audit and future reference.

Required Skills

Good vendor coordination and communication skills.

Hands-on experience in creating and managing POs.

Good understanding of invoices, bills, purchase orders, and payment processes.

Strong follow-up and coordination skills.

Good working knowledge of MS Excel and Google Sheets.

Strong attention to detail and documentation skills.

Ability to coordinate effectively with Marketing and Accounts teams.

Ability to manage multiple vendors and activities simultaneously.