Purchasing Coordinator - Part-Time

Job Overview

We are seeking a detail-oriented, process-driven, and highly organized Purchasing Coordinator to support our growing Operations team. This part-time role plays a critical function in ensuring projects move efficiently from the sales pipeline into production and ultimately into our clients’ hands. This position works cross-functionally with sales, accounting, and production, helping maintain organization, accuracy, and timeliness across multiple active projects.

Responsibilities

• Submit orders to product vendors in a timely and accurate manner
• Support inventory management functions, including tracking inventory levels, assisting with counts, and maintaining accurate records
• Track order status across multiple projects to ensure on-time completion
• Serve as a liaison between vendors and Account Managers for each project
• Assist with processing vendor invoices and ensure accurate accounting of all purchases and payments
• Maintain familiarity with product catalogs to support sourcing and product substitutions as needed
• Build and strengthen vendor relationships through consistent communication
• Ensure all tasks are completed within established deadlines

Qualifications

• Process-oriented mindset with the ability to follow and take ownership of workflows
• Comfortable working in a warehouse or inventory environment as needed for occasional projects; ability to lift and move items up to 30 lbs.
• Strong analytical and problem-solving skills
• High level of accuracy in data entry, inventory counts, and reconciliation
• Ability to prioritize and manage multiple projects simultaneously
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Excel or similar tools for tracking and reporting data
• Experience working with vendors or suppliers
• Experience in purchasing, procurement, order management, or inventory management is a plus

Pay: $19.00 - $21.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Employee discount

Work Location: In person