Purchasing Cum Admin

Key Responsibilities:

• Purchasing & Procurement:

  • Source, negotiate, and purchase office supplies, equipment, and required materials from vendors and online e-commerce platforms.
  • Manage end-to-end online procurement, with a strong focus on sourcing and ordering goods directly from Taobao and other e-commerce sites.
  • Issue Purchase Orders (POs), track shipments, and coordinate shipping/freight forwarding for imported items.
  • Evaluate vendor quotes, compare pricing, and maintain strong vendor relationships.
  • Inspect delivered goods for quality and resolve discrepancies in shipment or billing.

• Administrative Support:

  • Handle general office administration, file management, and record-keeping.
  • Manage office facilities, maintenance contracts, and utility management.
  • Assist in processing invoices, claims, and coordinating with the finance team.
  • Support management with ad-hoc administrative and operational tasks as assigned.

• Language Requirement: Required language(s): Mandarin (written and spoken) to communicate with Mandarin-speaking vendors, suppliers, and customer support agents.

• E-Commerce Skills: Proven experience in purchasing and sourcing items online, specifically proficient in navigating and placing orders on Taobao (and handling international shipping/consolidators).