PURCHASING CUM ADMIN EXECUTIVE

About the role

This role combines purchasing, sales administration, and general administrative functions. You will source and obtain quotations from suppliers, prepare and issue purchase orders, and negotiate pricing and delivery schedules. You will also prepare quotations for customers, issue delivery orders and invoices, and coordinate with logistics on material delivery. Additionally, you will maintain inventory records, assist with bookkeeping, and coordinate between sales, purchasing, and accounts departments.

Key responsibilities

• Source and obtain quotations from suppliers for materials, tools, and services
• Prepare and issue Purchase Orders (PO) based on approved requests
• Negotiate pricing, payment terms, and delivery schedules with suppliers
• Follow up on order status and ensure timely delivery of materials
• Compare supplier quotations and recommend best value options
• Prepare and issue quotations to customers
• Issue Delivery Orders (DO) and Invoices for completed sales/deliveries
• Liaise with customers on order confirmation, delivery schedules, and queries
• Maintain inventory/stock records related to purchased materials
• Maintain proper filing of POs, DOs, invoices, and quotations (physical & digital)

About you

• SPM/Diploma or above, preferably in Business Admin, Purchasing, or related field
• 1–3 years experience in purchasing/admin, construction or trading industry preferred
• Familiar with basic accounting/ERP software (e.g., SQL Accounting)
• Good communication skills (English/Malay)
• Detail-oriented, organized, able to multitask