Purchasing Executive

Duties and responsibilities:

1. Sourcing & Procurement

• Source and procure garment accessory items such as:

  • Zippers
  • Snap buttons
  • Elastic bands
  • Threads
  • Ribbon bows
  • Other related garment accessories

• Evaluate new suppliers to ensure competitive pricing, quality, and reliability.

• Negotiate pricing, lead time, and terms with suppliers.

2. Purchase Order (PO)

• Issue and manage Purchase Orders (PO) accurately based on requirements.
• Ensure PO terms clearly indicate delivery requirements (e.g., no partial delivery unless approved).
• Follow up with suppliers to ensure on-time and full delivery.

3. Incoming Delivery Verification

• Check incoming Delivery Notes (DN) against PO to ensure:

  • Correct item
  • Correct quantity (no partial unless approved)
  • Compliance with PO requirements

• Coordinate with warehouse and suppliers to resolve discrepancies.

4. Supplier Coordination

• Maintain close communication with suppliers to ensure delivery commitments are met.
• Escalate delays or issues affecting production timelines.
• Ensure corrective actions are taken for any supply issues.

5. Order Monitoring

• Monitor oversea factory's orders to ensure timely progress.
• Ensure Purchasers actively follow up with suppliers based on required delivery dates.
• Track order status and highlight risks or delays.

6. Documentation & Reporting

• Maintain accurate procurement records (PO, DN, supplier communications).
• Prepare reports on order status, supplier performance, and delivery issues.
• Ensure all procurement activities comply with company and Finance requirements.

7. Continuous Improvement

• Suggest improvements in sourcing, delivery processes, and supplier management.
• Support initiatives to improve efficiency, cost savings, and supply reliability.

8.Additional Task

• Perform any adhoc tasks as assigned by the Purchasing Manager, which may include reporting & analysis data, special sourcing requests, urgent follow-ups with suppliers, or support for procurement-related projects.

Requirements:

1. Familiarity with purchase orders, supplier communication and costing.

2. Proficiency in Microsoft Office (Excel, Word, Outlook); knowledge of ERP or sourcing software is an advantage.

3. Strong communication and coordination skills for dealing with suppliers and internal teams.

4. Good analytical and organizational abilities.

5. Attention to detail and accuracy in handling data and documentation.

6. Ability to work under supervision and meet deadlines.

7. Able to work under pressure.

Fresh graduates from textile technology, fashion & apparel, supply chain management, procurement, business administration and or related field is welcomed. Remuneration package subjected to experience relevancy and education background.