PURCHASING EXECUTIVE

We are looking for proactive and detail-oriented Purchasing Executive to join our team. If you are motivated individual with strong procurement skill and enjoy working in fast-paced environment, we would love to hear from you. Apply and join our growing team!

A. Job Responsibilities

1. Source quotations from suppliers and vendors for construction materials, equipment, machinery, tools and services required by the Company.

2. Compare quotations based on pricing, quality, delivery schedule, supplier capability and compliance with project specifications.

3. Negotiate prices, payment terms, delivery schedules and contractual terms to obtain the best value for the Company.

4. Prepare, issue and monitor Purchase Requisitions Form (PRF), Purchase Orders (PO) and other procurement documents in accordance with Company procedures.

5. Ensure all purchases are made within approved budgets and authorised procurement limits.

6. Coordinate with Project Managers, Engineers and Site Personnel to ensure materials are procured according to project schedules and operational requirements.

7. Ensure all construction materials supplied comply with project specifications, approved drawings and quality requirements.

8. Monitor supplier performance and maintain strong working relationships with suppliers, contractors and service providers.

9. Resolve procurement-related issues including late deliveries, damaged goods, incorrect supplies and supplier disputes.

10. Monitor market prices and recommend cost-saving initiatives without compromising quality or project requirements.

11. Coordinate logistics and delivery schedules to ensure timely supply of materials to project sites.

12. Verify quotations, delivery orders, invoices and supporting documents before submitting them to the Account Department for payment processing.

13. Maintain complete and accurate procurement records, supplier databases and purchasing reports.

14. Ensure procurement activities comply with Company policies, contractual requirements, ISO procedures (where applicable) and relevant statutory regulations.

15. Assist in supplier evaluation, vendor registration and supplier performance assessments.

16. Maintain confidentiality of all procurement information, supplier pricing, quotations and contractual matters.

17. Perform any other duties assigned by Management from time to time.

B. Job Tasks

1. Receive and review Purchase Requisitions from project sites and departments.

2. Obtain quotations from approved suppliers and prepare comparison sheets for Management approval.

3. Prepare and issue Purchase Orders upon approval.

4. Follow up with suppliers to ensure timely delivery of materials, equipment and services.

5. Coordinate delivery schedules with Project Managers, Site Engineers, Site Supervisors and Storekeepers.

6. Monitor outstanding Purchase Orders and expedite urgent material deliveries to prevent project delays.

7. Verify Delivery Orders against Purchase Orders and ensure all received materials comply with approved specifications.

8. Coordinate the replacement or return of damaged, defective or incorrect materials.

9. Maintain proper filing of procurement documents including quotations, Purchase Orders, Delivery Orders, invoices and supplier correspondence.

10. Update procurement records, supplier databases and price comparison records regularly.

11. Prepare procurement reports, purchasing summaries and cost analysis reports for Management.

12. Monitor inventory levels and coordinate material replenishment with project sites.

13. Conduct supplier performance reviews and recommend improvements to procurement processes.

14. Assist during internal audits, external audits and project inspections by providing procurement records and supporting documentation.

15. Carry out any additional procurement and administrative duties assigned by your immediate superior or Management.

Requirements:

• Diploma or bachelor’s degree in Purchasing, Supply Chain Management, Business Administration or a related field.

• Minimum 3 to 5 years of purchasing or procurement experience (construction industry experience is an advantage).

• Good negotiation, communication and organizational skills.

• Able to work independently and meet deadlines.