Purchasing Executive

Key Responsibilities:

• Managed the end-to-end purchasing process, including sourcing, requesting quotations, issuing purchase orders, and tracking deliveries.
• Negotiated pricing, payment terms, and contracts with local and international suppliers to achieve cost savings.
• Evaluated and selected suppliers based on quality, cost, delivery performance, and reliability.
• Maintained strong relationships with suppliers to ensure consistent supply and resolve delivery or quality issues.
• Monitored inventory levels and coordinated with warehouse, production, and planning teams to avoid stock shortages or excess inventory.
• Conducted market research to identify alternative suppliers and cost-effective purchasing opportunities.
• Ensured purchased materials met company quality standards and delivery requirements.
• Prepared procurement reports, purchase analyses, and supplier performance evaluations for management.
• Maintained accurate purchasing records and ensured compliance with company procurement policies.
• Coordinated with finance to verify invoices, process payments, and resolve discrepancies.
• Supported annual budgeting, forecasting, and cost reduction initiatives.
• Worked closely with cross-functional departments to ensure procurement activities aligned with operational requirements.
• Perform general administrative duties as assigned from time to time.
• Perform ad hoc duties assigned by superior from time to time.

Requirements:

• Bachelor’s degree in business administration or supply chain management.
• 5 years of purchasing and procurement experience.
• Familiar with the purchasing process, including PR, RFQ, quotation comparison, purchase order issuance, delivery follow-up, and supplier evaluation.
• Good understanding of basic commercial terms, pricing analysis, lead time, inventory considerations, and documentation control.
• Able to source suppliers, obtain competitive quotations, and negotiate prices, payment terms, delivery schedules, and other purchasing terms.
• Proficient in Microsoft Office, particularly Excel; experience using an ERP or purchasing system is an advantage.
• Good communication and negotiation skills in English and Bahasa Malaysia; Mandarin proficiency is an added advantage where required for supplier liaison.
• Meticulous, organised, and able to manage multiple purchase requests and deadlines effectively.
• Able to work independently while coordinating closely with internal departments, suppliers, warehouse/store, planning, and accounts teams.
• High integrity, accountability, and awareness of company purchasing procedures and conflict-of-interest requirements.