Purchasing Executive

Job Function of Purchasing Executive:

• Ordering, processing, and ensuring the correct specifications and shelf life of materials.
• Liaising with the Quality Control Department and Production Department to decide on the quality and suitability of materials.
• Analyze the issues about incoming material quality.
• Assist in continuously developing, reviewing and monitoring the effectiveness of the company’s Policies, Procedures and Control Framework.
• Assisting in internal audits to ensure the Procurement Department is aligned to the company objectives and to the relevant required accreditation standards.
• Assist in supply planning scopes and shall include the following key functions but not limited to:

1. Forecast of items to be purchased.
2. Negotiating for storage agreement at vendor’s site.
3. To monitor local service providers’ performance via KPIs as per their contract.
4. Ensure KPI of Procurement is met.
5. Work closely with the production team to ensure deadlines are met.

• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure organizational requirements and expectation are met.
• Attend all outsource inquiry as and when required.
• Preparing and maintaining accurate records of goods ordered and received; and managing the purchasing department budgets.
• Overseeing the purchase of materials in coordination with requestors and suppliers regarding material requirements.
• Handle all paper works whenever necessary such as issue Purchase Request, Purchase Order, Delivery Order, & etc and update on ISO documents.

Minimum Academic Qualifcation

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.

Professional Experience:

• Minimum 2–5 years of relevant experience in purchasing, procurement, or supply chain operations.
• Experience in supplier sourcing, quotation comparison, purchase order processing, and vendor coordination.
• Familiarity with inventory control and procurement planning.
• Experience in handling procurement documentation and maintaining purchasing records.

Competencies:

• Familiar with ISO and Quality Management knowledge in manufacturing environment will have an added advantage.
• Strong Negotiation and Communication Skills.
• Contract Negotiation and Administration.
• Ability to Work Independently.
• Proficient in Microsoft Office applications and familiar with AutoCount System is preferred.