PURCHASING EXECUTIVE

Main Responsibilities:

• Source, compile, negotiate and evaluate the prices, specifications and terms of the products to support the optimal decision for purchase.
• Actively monitor, plan and purchase the required products needed for replenishing in order to ensure sufficient stock for production requirement.
• Liaise with internal stakeholders to understand raw material and packaging requirements and ensure consistent availability through to our suppliers.
• Monitor and maintain inventory levels to optimize costs and minimize stockouts.
• Process purchase order (PO) in system based on the SOP to allow timely and smooth operation process.
• Process indent shipping documents, delivery, and unloading of goods to ensure the timely arrival of goods at the plant.
• Evaluate supplier performance and resolve any issues or disputes.
• Match invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payments are within terms.
• Obtain product registrations and relevant licensing to ensure compliance with regulatory requirements.
• Compile required documents for machinery for the application of tax exemption.
• Coordinate with the Quality Control, Accounts departments and suppliers, handle customer claims regarding products/services quality, quantity and/or delivery terms
• Create and maintain vendor master record, ensuring they are properly documented and approved compliant with the Procurement Policy
• Responsible for timely issuance of Purchase Orders to suppliers and get order acknowledgement within the expected turn-around time.
• Generate reports necessary for updating Purchasing dashboard to track and maintain KPI’s.
• Managing the full cycle of procurement activities.
• Assist Purchasing Manager to implement the factory audit process.
• Maintaining accurate records of purchases, pricing, and other relevant data, and generating reports as required.
• Responsible for any other duties as assigned by the superior from time to time and as and when necessary.

Competency Requirement:

• Knowledge of ISO 9001-2000 and documentation procedures.
• Good interpersonal, communication skills and reporting skills.
• Good Command of English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Hardworking, multi-tasking, resourceful and proactive with sense of urgency.
• Good computer skills – Microsoft Excel, Words, Power Point and etc.