Purchasing Executive

Job Responsibilities

• Assist planner in determining manpower, equipment, and raw materials required to meet production and project demands
• Verify air conditioning units for installation, including checking and recording serial numbers, and opening service memos when required
• Request, compare, and evaluate quotations for air conditioning units, spare parts, copper pipes, and other related materials
• Negotiate with suppliers to obtain competitive pricing and favorable terms, and ensure purchased materials meet technical specifications and quality standards
• Monitor inventory levels, maintain inventory records, and arrange timely replenishment to avoid shortages or overstock
• Prepare and issue Purchase Orders (PO), and maintain procurement records and supplier database
• Track and follow up on orders to ensure timely delivery, and address resolve delivery discrepancies, quality issues, and supplier claims with suppliers
• Coordinate with warehouse staff to ensure proper receipt, storage, and record-keeping of inventory and materials
• Prepare and process Goods Received Notes (GRN)
• Verify purchase invoices and perform Accounts Payable (AP) invoice entries
• Prepare purchasing reports and summaries as required by management
• Perform ad hoc duties assigned by management, including assisting with invoices and quotations, lodging complaints, checking subcontractor materials, and technician tools.

Job Requirements

• Minimum 2 years of purchasing experience, preferably in the air conditioning or HVAC industry.
• Proficient in Microsoft Office and AutoCount software
• Strong negotiation and communication skills.
• Cost analysis and vendor evaluation skills.

Benefits:

• Annual Leave, Annual Bonus, Incentive
• Medical Benefits, Medical Claim
• Company Trip
• EPF, SOCSO & EIS Benefits