PURCHASING EXECUTIVE

About the role

We are looking for a responsible and detail-oriented Purchasing Executive to support purchasing activities across our veterinary clinics, retail outlets, warehouse and headquarters.

Key responsibilities

• Process approved purchase requests and prepare purchase orders.
• Obtain and compare supplier quotations, pricing and terms.
• Review clinics’ monthly usage, sales trends and projected product requirements.
• Check warehouse buffer stock before placing orders to prevent shortages or overstocking.
• Source suitable suppliers and alternative products when items are unavailable or discontinued.
• Compare product specifications, quality, pricing, availability and supplier terms.
• Maintain and update the Medicine Order Spreadsheet.
• Follow up with suppliers on order confirmation, delivery schedules and outstanding items.
• Coordinate deliveries with clinics, branches and the warehouse.
• Verify purchase orders, delivery orders and invoices.
• Handle incorrect, damaged, delayed or incomplete deliveries.
• Maintain accurate purchasing, supplier and delivery records.
• Monitor supplier performance and recommend improvements.
• Support cost-saving and purchasing-process improvement initiatives.

About you

• Diploma or Degree in Purchasing, Procurement, Supply Chain, Business Administration or a related field.
• At least two years of purchasing or procurement experience.
• Experience in veterinary, healthcare, pharmaceutical, retail or multi-branch operations is an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Good negotiation, communication and supplier-management skills.
• Strong numerical ability and attention to detail.
• Able to manage multiple orders and meet deadlines.
• Good command of English and Bahasa Malaysia; Mandarin is an advantage.