Purchasing Executive

About the role

The Purchasing Executive is responsible for managing the company's purchasing activities, sourcing materials, equipment, subcontractor services, and suppliers to ensure projects receive the required resources on time, at the right cost, and according to the required quality and specifications.

Key responsibilities

• Handle purchasing activities for construction/project requirements, including materials, tools, equipment, and services
• Source and evaluate suppliers and subcontractors based on price, quality, delivery time, and reliability
• Request quotations, compare prices, negotiate terms, and prepare purchase orders
• Coordinate with Project, Site, QS, Store, and Finance departments to understand purchasing requirements
• Ensure materials and equipment are purchased according to approved specifications, quantities, and project schedules
• Monitor purchase orders and follow up with suppliers to ensure on-time delivery
• Maintain good relationships with suppliers, subcontractors, and service providers
• Check quotations, invoices, delivery orders, and other purchasing documents for accuracy
• Negotiate payment terms, delivery schedules, discounts, and other commercial conditions
• Maintain proper purchasing records, supplier databases, quotations, and purchase orders

About you

• Diploma/Degree in Purchasing, Procurement, Supply Chain, Business Administration, Construction Management, or a related field
• Relevant experience in construction, subcontractor, engineering, M&E, or project-based companies is preferred
• Good negotiation, communication, and supplier-management skills
• Familiar with Microsoft Office, particularly Excel, Word and SQL software
• Able to work independently and manage multiple purchase orders and deadlines
• Good knowledge of construction materials and suppliers is an advantage
• Strong attention to detail and ability to work under pressure
• Good command of English, Bahasa Malaysia and Mandarin