Purchasing Executive

We’re seeking a dynamic and detail-oriented Purchasing Executive to lead our sourcing, procurement, and inventory management functions. In this role, you’ll play a key part in optimizing vendor relationships, streamlining supply chain operations, and driving cost-effective purchasing strategies. If you thrive in a fast-paced environment and have strong negotiation skills, this role is perfect for you!

Responsibilities:

Procurement & Supplier Management

• Oversee the entire purchasing cycle, including sourcing, obtaining quotations, negotiating pricing, managing purchasing orders
• Maintain and update procurement records in the internal system for seamless operations
• Monitor vendor performance and service levels to ensure high-quality supplies and cost effectiveness
• Develop strong supplier relationships and identify opportunities for cost savings and efficiency

Inventory & Logistics Coordination

• Work closely with Operations to ensure overall quality of stock, optimal stock levels, efficient stock rotation and turnover, cost and margin enhancement
• Handle import and export shipping documentation, ensuring smooth logistics
• Accurately input invoice data into the inventory system and reconcile book records against inventory records
• Preparation and compilation of reports: Purchasing, Sales and Month End Inventory
• Coordinate daily deliveries with outlets, promptly addressing any quality issues
• Manage warehouse activities, including stock replenishment, stock-taking and inventory updates

Product Quality & Compliance

• Organize food tasting sessions and participate in R&D workshops
• Compile, update and maintain product specifications, certifications (ISO, HACCP) and regulatory documents
• Ensure compliance with all food safety and industry standards

Time Sensitive & Ad-Hoc Responsibilities

• Liaise with suppliers in Norway during 9:30PM-11:30PM SGT (estimated time frame)
• Complete monthly closing reports from 1st-5th of each month
• Promptly respond to urgent outlet/suppliers queries/issues outside of working hours and on non-working days as needed
• Assist with other tasks and projects assigned by the Purchasing Manager

Requirements:

• Minimum 2 years of relevant procurement experience
• Strong negotiation, communication and contract management skills
• A team player and able to work independently with minimum supervision
• Work well with and manage multiple competing priorities simultaneously
• Demonstrates positive thinking and an open mind to adapt to new environment/culture/challenges
• Possess integrity and business ethics, strong communication and negotiation skills
• Demonstrated success in sourcing to drive purchasing efficiency