Purchasing Executive

Job Responsibilities

Purchasing & Order Management

Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders.

Follow up on purchase orders to ensure timely delivery, correct quantities, and required quality standards.

Manage order changes, delivery delays, shortages, and other purchasing-related issues.

Supplier Management

Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service.

Build and maintain good working relationships with existing and potential suppliers.

Coordinate quotations, commercial terms, payment terms, and other supplier-related matters.

Cost & Price Management

Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities.

Negotiate with suppliers to achieve competitive pricing while maintaining required quality and delivery standards.

Maintain accurate purchasing price records and provide relevant information for budgeting and cost analysis.

Inventory & Demand Coordination

Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels.

Plan purchases according to stock levels, consumption, and operational requirements to minimize shortages and excess inventory.

Support urgent purchasing requirements to ensure smooth business operations.

Purchasing Documentation & System Maintenance

Prepare and maintain purchase orders, quotations, contracts, delivery documents, and other purchasing records.

Ensure supplier, pricing, order, and delivery information is accurately maintained in the company system.

Coordinate with Finance on purchase orders, goods receipts, invoices, and payment-related matters.

Cross-Department Coordination

Liaise with requesting departments to confirm specifications, quantities, budgets, and delivery requirements.

Coordinate with Finance, Warehouse, Operations, and other relevant departments throughout the purchasing process.

Provide timely updates on purchasing progress, delivery schedules, and potential supply risks.

Purchasing Compliance & Process Improvement

Ensure purchasing activities comply with company policies, approval procedures, and authorization limits.

Maintain proper documentation and transparency throughout the purchasing process.

Support improvements to purchasing procedures, efficiency, and internal controls.

Reporting & Analysis

Prepare and maintain purchasing data, including purchase value, cost trends, supplier performance, and delivery performance.

Assist in preparing purchasing reports, budget information, and management analysis.

Perform other purchasing and supply-chain-related duties assigned by management.

KINGMAO INTERNATIONAL (S) PTE. LTD. (the "Business") is a Private Company Limited by Shares, incorporated on 7 September 2017 (Thursday) in Singapore. The address of the Business's registered office is at the FOODAXIS@Senoko. The Business current operating status is live and has been operating for 1 year 280 days. The Business's principal activity is manufacture of instant beverages with manufacture of tea (including processing of tea leaves) as the secondary activity.