Purchasing Executive

Job Responsibilities / Job Scope

• Procurement Management: Plan, manage, and oversee daily purchasing activities for local and overseas suppliers to ensure materials, components, equipment, and services are procured according to operational requirements.
• Supplier Sourcing & Evaluation: Identify, assess, and develop reliable suppliers locally and internationally based on pricing, quality, delivery performance, and payment terms.
• Price Negotiation & Cost Control: Lead supplier negotiations to secure competitive pricing, favourable payment terms, and cost-saving opportunities without compromising quality.
• Import & Export Coordination: Manage and coordinate import/export purchasing transactions, including shipping arrangements, customs documentation, permits, and coordination with freight forwarders and relevant authorities.
• Purchase Order Management: Review and oversee purchase requisitions, quotations, purchase orders (POs), and delivery schedules to ensure accuracy and compliance with company procedures.
• Supplier Relationship Management: Establish and maintain strong working relationships with local and overseas suppliers to ensure reliable supply, timely delivery, and effective issue resolution.
• Inventory & Material Planning: Work closely with Production, Store, Logistics, Finance, and other departments to monitor stock levels, forecast material requirements, and prevent shortages or overstocking.
• Delivery & Expediting: Monitor outstanding purchase orders, follow up on delayed deliveries, and implement corrective actions to minimize operational disruptions.
• Quality & Supplier Performance: Address issues involving defective materials, incorrect specifications, quantity discrepancies, and supplier non-compliance.
• Procurement Cost Analysis: Analyse quotations, purchasing trends, supplier pricing, and market conditions to support cost reduction and procurement planning.
• Documentation & Compliance: Ensure purchasing, import/export, and shipping documents are properly maintained and comply with applicable customs requirements and internal procedures.
• Reporting & Analysis: Prepare purchasing reports, cost comparisons, supplier performance evaluations, and procurement KPI reports for management review.
• Team Coordination: Guide and support purchasing team members, monitor work progress, and ensure purchasing activities are completed accurately and within deadlines.
• Continuous Improvement: Review and improve procurement procedures, supplier selection processes, and purchasing practices to enhance efficiency and operational effectiveness.

Requirements

• Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 3–5 years of relevant purchasing or procurement experience, preferably in a manufacturing environment.
• Strong experience in local and overseas purchasing, import/export coordination, and supplier negotiations.
• Good knowledge of purchasing documentation, shipping procedures, and customs requirements.
• Good command of spoken and written English is essential, with the ability to communicate effectively and confidently with local and overseas suppliers.
• Proficient in Microsoft Office and purchasing or ERP systems.
• Able to work independently, manage multiple priorities, and communicate effectively with internal departments and international suppliers.

Attractive Benefits

• Annual salary increment based on performance and company policy.
• Performance-based bonus and incentives.
• Annual leave and medical benefits.
• EPF, SOCSO and EIS contributions in accordance with statutory requirements.
• Career advancement and professional development opportunities.
• Stable employment with opportunities to gain international procurement experience.
• Friendly and supportive working environment.
• Additional benefits in accordance with company policy.

Pay: RM3,500.00 - RM4,500.00 per month

Work Location: In person