PURCHASING EXECUTIVE (IMPORT)

Key responsibilities

• Prepare purchase orders and follow up with overseas suppliers on pricing, quantities, production, and shipment schedules.

• Monitor open orders, estimated arrival dates, and shipment changes. Update the relevant teams promptly when supply may be delayed.

• Check import documents, including invoices, packing lists, bills of lading or air waybills, health certificates, and other product documents where applicable.

• Coordinate with forwarders and relevant parties on shipping, customs clearance, and delivery arrangements.

• Work with the inventory team to review stock movement, forecast needs, and plan replenishment for imported products.

• Compare supplier quotations and prepare landed cost calculations for final purchase decisions.

• Follow up on product samples, quality issues, shortages, and supplier claims.

• Maintain accurate purchase, shipment, product, and supplier records in system.

• Communicate with our branch of Penang, Rawang, and Langkawi teams to support product availability and timely deliveries.

• Maintain accurate purchasing records and ensure compliance with company procedures

• Prepare purchasing monthly reports

Requirements

• Diploma or degree in Business, Supply Chain, Logistics, or a related field; relevant work experience is also welcome.

• At least 2 years of experience in purchasing, import coordination, or supply chain operations preferred.

• Experience with imported food, frozen products, or seafood is an advantage.

• Familiarity with shipping documents, forwarders, and landed cost calculations.

• Comfortable using Excel and an ERP system; SAP Business One experience is an advantage.

• Good communication and follow-up skills, with strong attention to detail.

• Able to communicate in English and Bahasa Malaysia. Mandarin is an advantage for communication with relevant suppliers.

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person