Purchasing Executive / Purchasing Assistant

We're Hiring | Purchasing Executive / Purchasing Assistant

📍 Location: Permatang Pauh, Penang

We are looking for a responsible and motivated Purchasing Executive / Purchasing Assistant to join our growing team. Fresh graduates are welcome to apply, while candidates with purchasing experience will have an added advantage.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, Accounting, or a related field.
• Fresh graduates are encouraged to apply.
• Candidates with 1–3 years of purchasing/procurement experience will have an added advantage.
• Good communication and negotiation skills.
• Able to work independently, multitask, and meet deadlines.
• Responsible, detail-oriented, and willing to learn.
• Experience with accounting or ERP systems (e.g. SQL Accounting) is an advantage.
• Possess a positive attitude and good teamwork spirit.

Job Responsibilities

• Update and maintain incoming and outgoing records in the system.
• Liaise with suppliers and maintain good working relationships.
• Prepare and issue Purchase Orders (PO) and ensure all purchase documentation is accurate.
• Check and verify Purchase Orders (PO), Delivery Orders (DO), supplier invoices, and pricing for accuracy.
• Compare quotations and negotiate with suppliers for the best price, quality, and delivery terms.
• Follow up on purchase orders and ensure timely delivery of materials.
• Verify the quality, quantity, and stock availability of purchased items.
• Perform stock checking and monitor inventory levels to ensure sufficient stock is maintained.
• Prepare purchasing reports and other documentation as required.
• Assist in general office administration and perform other duties assigned by management.