Purchasing Expeditor (6 month Fixed Term Contract)

About Us: Established in 1942, Eriez is a global leader in separation technologies. Our commitment to innovation has positioned us as a driving market force in several key technology areas, including magnetic separation, flotation, metal detection, and material handling equipment. Headquartered in Erie, Pennsylvania, USA, Eriez designs, manufactures, and markets on six continents through 12 wholly-owned international subsidiaries and an extensive sales representative network.

About the Role: The Purchasing Expeditor is responsible for ensuring purchased materials, components and subcontracted services are delivered in line with production requirements and customer commitments. Using Sage 200, the postholder will maintain accurate purchase-order information, obtain supplier acknowledgements, monitor confirmed delivery dates, expedite overdue or at-risk orders and communicate supply risks and recovery actions.

The role works closely with Purchasing, Material Planning, Production, Engineering, Stores, Quality and suppliers. The Purchasing Expeditor will provide clear visibility of outstanding orders and shortages, resolve transactional and delivery issues, and help protect production continuity while avoiding unnecessary premium freight and excess inventory.

Key Responsibilities:

• Purchase Order and Delivery Control

• Review open purchase orders in Sage 200 against required dates, shortages and production priorities

• Raise and amend orders within delegated authority, checking item, quantity, price, supplier and delivery information

• Obtain supplier acknowledgements and record confirmed quantities and dates promptly in Sage 200

• Expedite unconfirmed, overdue and critical orders; agree realistic recovery dates and maintain clear records of supplier commitments

• Update order dates and notes so Planning, Production and Purchasing have an accurate view of expected supply

• Escalate significant delays, capacity constraints, discontinued items, price changes and commercial issues to the Purchasing Manager

• Shortage, Supplier and Subcontract Management

• Prioritise expediting activity according to risk to production and customer delivery

• Provide clear updates on shortages, confirmed dates, recovery plans and unresolved risks

• Coordinate with suppliers, logistics providers, Goods-In and Stores to resolve transport, documentation and receipt issues

• Monitor part deliveries, outstanding balances, rejected materials, replacement requirements and missing certification

• Expedite subcontract operations, including material despatch, processing, certification and expected return dates

• Identify risks early and obtain approval before committing premium freight or exceptional transport costs

• Data, Reporting and Improvement

• Maintain authorised supplier contacts, purchasing lead times, minimum order quantities and order multiples in Sage 200

• Identify incorrect item, supplier or order data and route changes through the approved master-data process

• Use Sage 200 enquiries and reports to monitor overdue, unacknowledged, part-delivered and completed orders

• Produce concise status reports covering shortages, recovery actions, overdue orders and supplier performance

• Reconcile open orders with receipts, cancellations, returns and invoice queries; close obsolete commitments appropriately

• Support supplier reviews and root-cause analysis of recurring late deliveries or inaccurate confirmations

• Maintain organised records and comply with quality, safety, environmental and information-security procedures

Requirements

• Essential
• Experience in purchasing, expediting, material planning or supply-chain administration within manufacturing
• Practical use of Sage 200 or a comparable ERP/MRP system to manage purchase orders and supplier delivery information
• Experience obtaining acknowledgements, expediting late orders and communicating supply risks and recovery dates
• Understanding of how order dates, lead times, stock and works-order demand affect production
• Strong organisation and prioritisation skills, with the ability to manage changing priorities and a high volume of orders
• Confident supplier communication, sound numerical accuracy and strong attention to detail
• Competent Excel and Outlook skills and effective cross-functional working
• Desirable
• Sage 200 purchasing, stock-control and reporting experience in engineer-to-order or low-volume manufacturing
• Experience expediting fabricated, machined, electrical, bought-out and subcontracted components
• Understanding of MRP, bills of materials, works orders, inventory transactions and supplier performance measures
• Knowledge of drawings, specifications, certification, Incoterms or international freight
• Experience in an ISO 9001 environment; CIPS study or a relevant purchasing or supply-chain qualification is advantageous

Benefits

• Annual salary of £33-37,000, depending on experience
• Salary sacrifice pension scheme with matched employer contributions of up to 6%
• 13 days annual leave in the 6 month period
• Tech scheme
• Cycle to work scheme
• Discounted retail vouchers