Purchasing Import Staff

About the role

Handle purchasing activities for overseas suppliers, from quotation, negotiation, PO issuance, to delivery. Coordinate and monitor import/export shipments, including schedules, ETD/ETA, and delivery status. Prepare and verify import/export documents, such as Commercial Invoice, Packing List, B/L or AWB, and other required documents. Coordinate with suppliers, forwarders, customs-related parties, and internal departments to ensure smooth shipment and clearance processes. Monitor outstanding orders and ensure imported materials arrive on time and according to specifications.

Key responsibilities

• Handle purchasing activities for overseas suppliers, from quotation, negotiation, PO issuance, to delivery
• Coordinate and monitor import/export shipments, including schedules, ETD/ETA, and delivery status
• Prepare and verify import/export documents, such as Commercial Invoice, Packing List, B/L or AWB, and other required documents
• Coordinate with suppliers, forwarders, customs-related parties, and internal departments to ensure smooth shipment and clearance processes
• Monitor outstanding orders and ensure imported materials arrive on time and according to specifications

About you

• Minimum D3/S1 from any major
• Minimum 1 year of experience in Import/Export, Import-local Purchasing, or related field (Preferably with experience in the manufacturing industry).
• Good command of English, both written and verbal, for communication with overseas suppliers
• Familiar with import/export procedures, shipping documents, Incoterms, and customs clearance processes
• Good communication, negotiation, coordination, and administrative skills; detail-oriented and proficient in Microsoft Office/Excel