Purchasing / Inventory Assistant

About the role

This role involves managing inventory and purchasing operations, including daily updates of inventory listings and records, monitoring stock levels, and coordinating with suppliers. You will assist in preparing purchase orders, sourcing quotations, and maintaining accurate records across purchasing and inventory functions. The role also includes providing backup support to the Customer Service team during staff leave.

Key responsibilities

• Perform daily updates of inventory listings and inventory records in the system
• Monitor stock levels and assist with inventory control and stock reconciliation
• Assist in preparing purchase orders and coordinating purchases with suppliers
• Source and follow up with suppliers for quotations, pricing, delivery schedules, and order status
• Check purchase orders, delivery orders, invoices, and other related documents
• Maintain accurate purchasing and inventory records
• Assist with stock receiving, issuing, and documentation
• Follow up on outstanding purchase orders and deliveries
• Coordinate with the warehouse, accounts, and other departments on purchasing, inventory, and order-related matters
• Provide backup support to the Customer Service team during staff leave, including taking customer orders and preparing Delivery Orders (DO)

About you

• Minimum 1–2 years of relevant experience in purchasing, inventory, or administration is preferred
• Basic knowledge of purchasing and inventory control procedures
• Good computer skills, particularly Microsoft Excel and Microsoft Office
• Experience with accounting/inventory software will be an advantage
• Good organisational skills with attention to detail and accuracy
• Able to work independently and follow up on tasks proactively
• Good communication and coordination skills
• Responsible, hardworking, and willing to learn
• Willing to provide backup support for customer service duties when required