Purchasing Manager

Position Overview

The Purchasing Manager is responsible for managing the company’s purchasing activities, supplier relationships, procurement planning, and purchasing costs. The role ensures that all branches and departments receive the required products, ingredients, equipment, and operational supplies on time, at the right quality and at competitive prices.

Key Responsibilities

Procurement & Purchasing

* Manage the full purchasing process from purchase requests to delivery.

* Source food, beverage, packaging, cleaning materials, equipment, and operational supplies.

* Compare supplier quotations and negotiate prices, payment terms, and delivery conditions.

* Ensure purchases are made according to approved budgets and company standards.

* Maintain accurate purchasing records and documentation.

* Monitor stock requirements and coordinate purchasing based on branch and central production needs.

Supplier Management

* Identify, evaluate, and develop reliable suppliers.

* Negotiate contracts, pricing, credit terms, and agreements.

* Monitor supplier performance, quality, pricing, and delivery timelines.

* Resolve issues related to shortages, incorrect deliveries, damaged products, and quality concerns.

* Regularly review supplier pricing and seek cost-saving opportunities.

Inventory & Cost Control

* Work closely with Operations, Kitchen, Finance, and Warehouse teams to control purchasing costs.

* Monitor stock levels and avoid overstocking, shortages, and unnecessary purchases.

* Support COGS and food-cost control through effective purchasing.

* Review price increases and identify alternative products or suppliers when required.

* Ensure purchasing is aligned with approved recipes, specifications, and operational requirements.

Branch & Central Production Support

* Coordinate purchasing requirements for all branches, events, and new openings.

* Support centralized production and logistics requirements.

* Ensure critical items are available before new branch openings and major events.

* Coordinate with warehouse and logistics teams for receiving and distribution.

Compliance & Documentation

* Ensure all suppliers meet company requirements and applicable UAE food safety and regulatory standards.

* Maintain updated supplier documentation, quotations, agreements, and product specifications.

* Ensure purchasing follows the company approval structure and authorization limits.

* Prevent unauthorized purchasing and maintain proper purchase order procedures.

Key Performance Indicators (KPIs)

* Purchasing cost savings

* Supplier price competitiveness

* Supplier delivery performance

* Product availability and stock-out rate

* Purchasing accuracy

* Inventory turnover

* COGS contribution and cost control

* Supplier quality and compliance

* Purchase order compliance

* Reduction of emergency purchases

Required Qualifications & Experience

* Bachelor’s degree in Business Administration, Supply Chain, Procurement, Hospitality Management, or a related field.

* 3–5+ years of purchasing/procurement experience, preferably in hospitality, restaurants, cafés, or food & beverage.

* Strong knowledge of food, beverage, packaging, equipment, and operational supplies.

* Strong negotiation and supplier-management skills.

* Good understanding of inventory and cost control.

* Experience with ERP, POS, purchasing, or inventory management systems.

* Strong Excel and reporting skills.

* Knowledge of UAE suppliers and local procurement practices is an advantage.

Personal Skills

* Strong negotiation and communication skills.

* Organized and detail-oriented.

* Commercially aware and cost-conscious.

* Strong follow-up and problem-solving skills.

* Able to work under pressure and manage multiple branches simultaneously.

* Strong coordination with Operations, Finance, Kitchen, Warehouse, and suppliers.

* High level of integrity and accountability.

Works closely with: Finance, Operations, Kitchen, Warehouse, Logistics, Branch Managers, and Suppliers.

Pay: AED35.57 - AED133.74 per month

Work Location: In person