Purchasing Manager

About the role

The Purchasing Manager is responsible for overseeing and managing the school's purchasing, procurement, transportation, and Print Shop operations to ensure the timely, cost-effective, high-quality, and efficient delivery of goods and services required for the school's academic and non-academic operations. The role leads the Purchasing function, oversees School Transportation and Print Shop operations, manages supplier and vendor relationships, ensures compliance with relevant policies and procedures, and works closely with departments, Finance & Accounting, Logistics, Transportation, and other stakeholders to support effective and efficient school operations.

Key responsibilities:

• Lead and oversee the purchasing and procurement process for the entire school, covering both academic and non-academic requirements
• Manage and monitor all Purchase Requisition (PR) processes, ensuring requests are properly reviewed, approved, processed, and completed in accordance with established procedures
• Conduct product and market research to identify suitable products, services, suppliers, and emerging market opportunities
• Source materials, goods, products, and services from reliable suppliers and negotiate competitive prices, terms, and contracts
• Develop and maintain professional relationships with suppliers, vendors, service providers, and other business partners
• Monitor supplier performance, including product/service quality, pricing, delivery, responsiveness, and reliability
• Oversee the day-to-day operations of the school's Transportation function, including school vehicles, drivers, transportation schedules, and related services
• Ensure Print Shop operations are organised, efficient, and responsive to the needs of school departments
• Lead, coordinate, and support staff within the Purchasing, Transportation, and Print Shop functions
• Conduct market research and keep abreast of industry trends, supplier developments, transportation services, printing technologies, and new products or services relevant to the school
• All other tasks as assigned by the Director of Finance

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, Operations Management, or a related field
• Minimum 7-8 years of relevant experience in purchasing, procurement, supply chain, logistics, or operations, with at least 2–3 years in a supervisory or managerial role
• Proven experience managing end-to-end purchasing and procurement processes, including sourcing, supplier evaluation, quotation comparison, negotiation, purchasing, delivery, and payment coordination
• Experience managing and developing supplier and vendor relationships, including contract negotiation and supplier performance monitoring
• Strong knowledge of purchasing procedures, procurement practices, inventory management, logistics, and cost control
• Strong negotiation, analytical, problem-solving, and decision-making skills, with the ability to assess price, quality, service, and overall value
• Demonstrated ability to lead, supervise, and develop a team and coordinate effectively across multiple departments
• Excellent communication and interpersonal skills, with the ability to work effectively with teachers, staff, school leadership, suppliers, vendors, contractors, and external service providers
• Proficient in Microsoft Office and/or relevant purchasing, inventory, ERP, or procurement systems
• Good command of written and spoken English and Thai