Purchasing Manager

PURCHASING MANAGER

Department: Operations / Procurement | Reports To: CFO | Location: Rochester

POSITION OVERVIEW

The Purchasing Manager oversees procurement operations across healthcare and long-term care facilities, ensuring residents receive high-quality care through cost-effective, compliant sourcing of medical supplies, equipment, dining goods, and operational materials. Key priorities include maintaining standardized product formularies, negotiating competitive pricing, managing vendor relationships, and advising executive leadership on contract strategy.

KEY RESPONSIBILITIES

• Formulary & Product Management: Maintain and optimize product formularies across clinical, dietary, and operational departments to ensure quality and consistency. Evaluate supply usage, identify standardization opportunities, and minimize non-formulary purchases while adhering to healthcare regulations.

• Sourcing, Pricing & Quality Control: Source products meeting clinical, safety, and operational standards. Benchmark supplier costs, negotiate competitive pricing with distributors and Group Purchasing Organizations (GPOs), monitor product performance, and coordinate trials with facility leadership.

• Contract Advisory & Strategic Procurement: Review, analyze, and advise senior leadership on vendor contracts, service agreements, and renewals. Partner with leadership to secure favorable terms and rebates, ensuring vendor compliance with SLAs and contract pricing.

• Vendor Relationship Management: Sustain productive partnerships with primary medical/surgical distributors and local vendors. Conduct periodic vendor performance reviews regarding delivery accuracy and pricing integrity. Serve as primary escalation point for backorders and supply shortages. Follow up on ordered products to ensure delivery and working appropriately.

• Facility Engagement & On-Site Audits: Conduct quarterly on-site visits to each nursing facility to audit inventory control, inspect supply storage, and review purchasing compliance. Collaborate with Administrators and Department Heads to resolve supply needs and train staff on ordering protocols.

QUALIFICATIONS & REQUIREMENTS

• Experience: 3+ years of purchasing, procurement, or supply chain management experience (Healthcare or Senior Care experience strongly preferred).

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Healthcare Operations, or equivalent combination of experience preferred

• Travel: Willingness and ability to visit facility locations at least quarterly and as required by operational needs.

• Core Competencies: Strong contract negotiation and analysis capabilities; familiarity with healthcare GPOs and distributor networks; proficiency in procurement and inventory management systems; excellent analytical and communication skills.