Purchasing Manager

Reporting to the Purchasing Manager, the Operational Buyer is responsible for the execution of operational purchasing activities, the management of local suppliers, and compliance with Group, tax, and local legal requirements. The role involves providing effective and responsive purchasing solutions to meet the operational needs of multiple sites and areas of activity.

General responsibilities of the position

Operational purchasing

• Manage end-to-end purchase requests from multiple sites, based on the level of urgency and operational priorities.
• Carry out indirect purchases across different categories such as IT equipment, office supplies, services, fleet management, office facilities and fittings, staff transport and temporary staffing.
• Initiate and manage local consultations, RFQs, tenders and sourcing activities when necessary, and collaborate with the Strategic Buyer on the same activities at WEMEA level for certain categories of global expenditure.
• to put in order forms and ensure the follow-up of deliveries as well as the execution of services on all sites.

Supplier management

• Identify, evaluate and negotiate with suppliers to optimize costs, deadlines and service conditions.
• Manage relationships with local suppliers to ensure their performance, quality and compliance.
• Monitor supplier performance and escalate deviations, when necessary, to the Purchasing Excellence Coordinator.
• Maintain and optimize the supplier base and supplier panel.

Rational operational coordination

• Coordinate exchanges between internal stakeholders, suppliers, couriers/carriers and operational sites to ensure the proper execution of services and deliveries within deadlines.
• Ensure smooth communication between all stakeholders and handle urgent purchasing needs from start to finish.
• Validate, when necessary, the proper execution of services with the operational or technical teams.
• Ensure the monitoring of the execution of services performed by external resources and freelancers.

Import management and customs formalities

• Manage import flows in coordination with freight forwarders and customs brokers.
• Ensure follow-up of customs clearance processes and associated documentation, including Free Zone and DUA procedures where applicable.
• Ensure the proper application of Incoterms and compliance with import regulations.

Reporting and administration

• Contribute to the verification of invoices and ensure coordination with accounts payable.
• Regarding payments, resolve the discrepancies with the relevant stakeholders.
• Prepare purchasing reports and monitor key KPIs with the Purchasing Excellence Coordinator: costs, performance, delivery times and compliance.
• Provide regular reporting to Purchasing Management regarding risks, discrepancies and performance levels.

Desired Candidate Profile

• Bachelor's degree (Bac+3) in Business Administration, Supply Chain, Purchasing or equivalent field.
• 4-6 years of experience in operational purchasing or supplier management.
• Experience required in a Free Zone environment as well as in import and customs clearance processes.
• Good knowledge of local regulations regarding taxation, legal matters and procurement.
• Strong skills in negotiation and supplier management.
• Ability to manage multiple categories of operational purchases as well as urgent requests.
• Excellent communication and stakeholder management skills.
• Strong SD analytical and reporting capabilities.
• High level of autonomy and ability to make decisions while respecting policies and procedures.
• Team spirit and strong coordination skills.
• My mastery of ERP and purchasing systems.
• Advanced proficiency in Microsoft Office: Excel, Word, PowerPoint, Outlook and BI tools.
• Experience with purchasing reporting and analysis tools.
• Good understanding of purchasing, logistics and contract management.
• Arabic: Native language
• French: Current
• English: Fluent