Purchasing Manager

Bio-Botanica® is a family-owned and operated company specializing in botanical extracts for over 50 years. We are a leading manufacturer of 500+ quality botanical extracts for cosmetic, dietary supplement, food, and beverage industries. A well-recognized industry innovator known for pioneering numerous advancements in the botanical field, we pride ourselves on long-term customer relationships developed since 1972, based on both flexibility and versatility in manufacturing products tailored to a broad range of applications. In addition to our B2B services, our branded products, led by our flagship Nature’s Answer® brand, are carried in retail stores throughout the U.S. and internationally.

Under the direction of the Director of Purchasing and Planning, the Purchasing Manager is responsible for supervising day-to-day purchasing and procurement operations, including managing material demand, ensuring on-time delivery, and sourcing new materials and vendors aligned with corporate requirements.

• Manage purchasing, material tracking, delivery confirmation, and updating the daily tracking status of incoming materials
• Manage the inventory of materials that are required, expiring, and over stocked. Ensure expired monthly inventory is allocated for retest or destruction.
• Authorizing payments and monitoring PO receipts, records, and inventories.
• Effectively monitor purchased material and planning orders daily utilizing the SAP ERP system.
• Maintain purchasing data integrity of supplier lead times, MOQ, vendor data, terms, and contacts in SAP ERP system.
• Responsible for supporting the supplier audit process, interviewing new suppliers and maintaining suppliers’ relations for the company. Negotiate cost, MOQ, terms, and lead-times to ensure company compliance and requirements.
• Knowledge and understanding about material requirements, material sourcing, allergenic statements, regulatory documents, COA and MSDS. Ensure suppliers provide all necessary documents for material sourcing and delivery.
• Interface with Sales, Marketing, R&D, Quality, Production and Accounting teams to ensure adequate support with accurate and timely deliverables.
• Follow SOPs, cGMP, Quality, Safety rules, and Food Safety and Food Defense practices as required.
• Ability to work independently, multitask, follow-up as needed, and meet time-sensitive deadlines
• Comply with company policies and procedures and maintain regular work attendance.
• Perform other duties as necessary to support company requirements.

Education and Experience:

• Minimum 5 years’ industry experience in purchasing and purchasing management

• Prior experience in the manufacturing of dietary supplements / pharmaceuticals preferred.

• Excellent interpersonal and communication skills.

• Proficiency in MS Office/Excel.

• Knowledge of DOMO, SAP, Smartsheet and Salesforce.

Company benefits:

• Medical/Dental/Vision,
• Term Life & AD&D Insurance,
• 401(K) matching programs,
• Paid time off and paid holidays.
• Employee discounts,
• Referral program.