Purchasing Manager

Salary: $50,000.00 - $53,081.60 per year

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

• Bachelor’s degree in Business or a related field.
• Four (4) years of purchasing experience in a government agency or similarly situated organization.
• An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.

Position Summary:

Under the supervision of the Financial Manager, the Purchasing Manager is responsible for department-wide purchasing activities that are compliant with applicable law, policies, and best practices. The incumbent will direct and coordinate timely and budget-wise purchasing and distribution of materials, equipment, machinery, and supplies. The Purchasing Manager will monitor, track, and coordinate contracts with the Purchasing Department.

Overview:

Duties:

• Directs and coordinates timely purchasing and distribution of materials, machinery, and supplies; prepares, receives, and closes out orders in JDE, ensuring that all laws, ordinances, regulations, policies, and procedures are followed, including payment adjustments when necessary.
• Provides support to department personnel regarding purchasing for all internal and external requests including information required for audits and/ or Right To Know requests.
• Evaluates and recommends alternate vendors and substitute sources of supplies.
• Ensures department purchasing is controlled and within budgetary constraints; adheres to and complies with Allegheny County’s Administrative Code for purchase thresholds.
• Works with the County Purchasing department to update and create bid specifications for materials, equipment, and services; makes awards for departmental purchasing contracts according to department spending and budget; monitors purchasing contracts to ensure active status and initiates requests for contract extensions and bids.
• Understands and utilizes alternatives to the formal selection process as appropriate.
• Acts as a backup to the Asset Inventory Manager by helping to maintain the departmental City Works inventory by adding, removing, and transferring assets and completing asset reconciliation forms as required.
• Reviews routine equipment and material audits and participates as required in the process of tagging assets with the Asset Inventory Manager.
• Manages purchasing card.
• Maintains accurate order requisition log and all departmental purchasing files, including tracking all state-funded expenditures for paving and rock salt.
• Orders all stationery supplies and maintains the stationery storeroom.
• Performs other related work as requested or required.

Knowledge, Skills, and Abilities

Knowledge of:

• Government purchasing practices, policies, and procedures
• Basic bookkeeping and budgeting

Skill in:

• Microsoft Office Suite
• Accounting software, i.e., JD Edwards products or similar entities.
• OnBas

Ability to:

• Communicate effectively both orally and in writing.
• Ability to calculate and apply mathematical concepts, and to solve practical problems.
• Maintain high levels of organization and ability to multitask.
• Manage time and daily workload while working independently.
• Establish positive working relationships with representatives of community organizations, state/local agencies and associations, internal County departments, and the general public.

Residency: Allegheny County within 1 year.

Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D