Purchasing Office Admin

Company Overview

Advance Technic Pte Ltd (ATPL) provides mechanised cleaning solutions for Singapore’s refinery, petroleum, petrochemical, and specialty chemical industries. With over 20 years of experienced workers, ATPL delivers safe, efficient services using modern equipment to meet industrial cleaning demands.

Job Summary

Support procurement and project operations by creating purchase orders, sourcing suppliers, managing delivery logistics, updating job costing, tracking manpower, and coordinating training to ensure smooth workflow and accurate records.

Support administrative and operational tasks by accurately processing documents, verifying worker timesheets, managing office supplies, and performing assigned ad hoc duties to ensure smooth office and workshop functions.

Responsibilities

Create purchase orders promptly upon approval and instruction to support procurement processes

Source and compare supplier quotes to obtain competitive pricing for required items

Coordinate delivery schedules to ensure timely and smooth receipt of materials at the workshop

Update job costing records accurately to reflect project expenses and budgets

Record daily manpower data from WhatsApp and reconcile with project time logs for accuracy

Verify diesel top-up records from drivers via WhatsApp and submit compiled data to Accounts

Arrange and coordinate training sessions for workers to maintain skill development

Collaborate effectively with office team members to complete assigned tasks efficiently

Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers’ project time logs to ensure accurate submission to accounts and proper filing

Review workers’ timesheets to confirm correct time in/out and project number entries for accurate payroll and project trackingCollect and scan incoming letters from the letterbox to maintain timely document processing

Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring timely replenishment

Perform assigned ad hoc tasks promptly to support operational needs and maintain workflow continuity

Dormitory leasing and renewal.

Liaise with dormitory on Workers' issues. Rectify and ensure everything about Dormitory such as workers on home leave and if they check in dormitory are in order.

Advance Technic Pte Ltd (ATPL) is established in 2018 that primarily focuses on providing MECHANISED cleaning solution services in Singapore’s Process Industry that are composed of a refinery, petroleum, petrochemical and specialty chemical sectors. ATPL’s have veteran skill workers in the field of the industrial process that has accumulated more than 20 years of working experience.

Through the experienced workers of ATPL, we can provide safe and efficient services for our clients. ATPL further enhances its cleaning services through the use of modern equipment and devices to meet today’s industrial cleaning demands.